13 days old

Account Payable Specialist

Kelly Services
Jacksonville, FL 32232

**Accounts Payable Specialist** is responsible for accounts payable transactions through ownership and accurate and timely completion of tasks.


+ Ensure account coding and approval of invoices and expense reports have been attained prior to payment from appropriate D-level, through DocuPhase.

+ Match specified invoices with purchase orders.

+ Enter invoices and payment requests into Great Plains through DocuPhase.

+ Create batch edit transaction reports for review and posting.

+ Process payments for vendors, payment requests, and expense reimbursements.

+ Ensure all invoices for the month are entered prior to month-end close.

+ Document expenses for month-end accrual entries and provide to staff accountants for general ledger posting.

+ Set up new vendors and maintain the vendor database.

+ Ensure that all vendors have a completed W-9 form on file.

+ Assist vendors and employees with payment questions and policies.

+ Periodically review vendor statements to accounts payable aging to ensure that all vendor accounts are current.

+ Research and resolve any discrepancies that may arise from reconciling vendor statements.

+ Furnish 501c3 letters, tax exempt certificates, and credit applications to vendors upon request.

+ Assist with preparation of annual 1099s.

+ Assist with audit procedures, maintenance, and improvement of financial controls.

+ Other related duties, as assigned.


+ Demonstrated computer proficiency using Microsoft Office, especially Excel with expertise in data manipulation.

+ Demonstrated proficiency in the use of major financial platforms, e.g., Great Plains.

+ Demonstrated ability to utilize critical thinking skills and analytical skills, troubleshoot, identify viable options, and effectively problem solve.

+ Excellent customer service skills. Effectively interact with internal and external customers

+ Strong interpersonal skills. Demonstrated ability to work in a collaborative, team environment with the ability to communicate with diverse personalities in a tactful, mature, and flexible manner, and build effective working relationships with team members.

+ Strong organizational and time management skills. Demonstrated ability to prioritize work and complete assignments accurately and in a timely manner. Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced working environment.

+ Strong written and verbal communication skills.

+ High energy level. Self-starter: willing to take initiative and work independently to accomplish tasks and assignments.

+ Motivated, creative team player with demonstrated commitment to the organization.

+ Unequivocal commitment to the highest standards of personal and business ethics and conduct.

+ Mission-driven, guided by core values, and a pleasure to work with.


+ Five years of experience of accounts payable experience.

+ One year of experience working with Great Plains.

+ One year of experience working with Workday.


Associate degree in accounting or in business with a concentration in accounting. Equivalent combination of applicable education, training, certification, or experience may be considered in lieu of degree.


+ General office environment: temperature controlled.

+ Routinely uses standard office equipment, e.g., copiers, phones, computers, filing cabinets.

+ Sitting for extended periods.

+ May require lifting/carrying items up to 20 pounds.


**You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2021-11-19 Expires: 2021-12-20

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Account Payable Specialist

Kelly Services
Jacksonville, FL 32232

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