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17 days old

Accounting Administrative Assistant

Kelly Services
Bannockburn, IL 60015
**Attention: Accounting and Invoicing Administrators....**


**_NOT A REMOTE WORK FROM HOME ROLE_** **- Location is Bannockburn, IL**


Nows the perfect time to join the Kelly Professional & Industrial team as Accounting Department Administrative Assistant. This full time role will be working at a national leader of environmental services of medical devices at their headquarters in Bannockburn, IL, making $18.00 an hour.


**Why you should apply for an Accounting Department Administrative Assistant?**


You have a love for numbers and motivated by results

Work in a team setting with a busy work volume

Starting Pay of $18 an hour

Work in a Safe, Clean, and Team environment that you will allow you to advance your career and grow.


**What will you be doing daily?**


Performs the complete IWSS Third Party Vendor Invoice process by handling all invoices in a timely and efficient manner; validating invoice data to Vendor Statement of Work SOW ; submitting Pass Through Charges; resolving invoice discrepancies; and maintaining on-going communication with IWSS Operations, Vendors and/or Hospitals as needed.


**Essentials and Responsibilities** : Processes vendor invoices high volume , rebate checks, and other expenditures to ensure accuracy timeliness.


Responsibilities include, but are not limited to:


- Review/understand Vendor Contracts and/or Statement of Work SOW


- Track expected/received invoices by vendor and follow-up on missing invoices.


- Review/Analyze invoices received to ensure it meets contract/SOW terms.


-Ensure IWSS Operations can view their invoices via shared drive.


- Approve invoices up to established approval level.


- Partner with IWSS Operations/Management to ensure all invoices have proper approval level.


- Identify and submit to Billing all Vendor Invoice Pass Throughs charges to be invoiced to IWSS Customers


- Prepare/complete AP batch excel upload process.


- Submit invoices with AP batch to A/P on a timely basis and validate payments to vendors were made.


- Resolve any AP batch rejects/discrepancies within established timelines.


- Process expedited payments to ensure IWSS customer is not impacted.


- Reconcile/Audit Vendor payments compared to Vendor Statements


- Partner with IWSS Operations and Vendor to resolve invoice discrepancies


- Work with Vendors to provide invoices via electronic means Portal, Email


- Complete timely entry of all invoices into the IRIS or Other system.


Supports customers including, but are not limited to, field personnel, hospital contacts, vendors, accounting, et cetera with questions/problems/concerns.


Performs other miscellaneous projects and tasks as assigned


**An Accounting Department Administrative Assistant might be an outstanding fit if you:**


Are at least 18 years of age

High School Graduate

1 or more years of experience with a concentration in accounting, accounts payable, or finance, demonstrating excellent communication, verbal, written and mathematical skills.


Demonstrates ability to work independently with a team in a fast-paced and high-volume environment with emphasis on accuracy timeliness.

Demonstrates good computer skills with an intermediate level of knowledge of Microsoft Office programs and Adobe applications.


Demonstrates fast accurate data entry skills.


Proficient in 10-key by touch.

Additional specifics about job requirements, project, etc.: Must have strong excel skills.

Must have entry level accounting skills.

Must have accounts payable experience


**Why Kelly** **** **?**


Interested in contact centre opportunities that offer freedom and flexibility, and truly value your skills? We thought so. Were KellyConnectand wherever life takes you, we have great contact centre opportunities that align with your preferred workstyle, schedule, and location. Looking to work from home, or work specific hours? No problem. Best of all, we only work with companies that share our focus on treating employees like the deeply valued people that they are.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2021-05-28 Expires: 2021-07-01

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Accounting Administrative Assistant

Kelly Services
Bannockburn, IL 60015

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