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18 days old

Accounts Payable Specialist

WIRB-Copernicus Group (WCG)

General Information

Location: Hamilton, NJ, Remote

Organization: WCG

Job Type: Full Time - Regular

Description and Requirements

JOB SUMMARY: Reporting to the Accounts Payable Supervisor, the Accounts Payable Specialist works independently on assigned Business Units / Divisions to process vendor invoices for proper payment and maintain account payable records.

VACCINATION REQUIREMENT:
To be considered for U.S.-based positions unless currently employed by WCG, where permitted by applicable law (including any applicable reasonable accommodation, medical or religious exemption), candidates must have received or be willing to receive the COVID-19 vaccine by start date.

EDUCATION REQUIREMENTS:
  • Associate degree (A.A.) or equivalent from two-year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience.

CERTIFICATIONS/LICENSE/REGISTRATION REQUIREMENTS: None
QUALIFICATIONS/EXPERIENCE:
  • Two (2) years of accounts payable work experience
  • Working knowledge of accounting principles and practices
  • Knowledge of application State and Federal Laws
  • Knowledge and experience with MS Word, MS Excel, MS Windows, Solomon software
  • All candidates must undergo a background and financial check, and will be required to acknowledge and comply with all policies and regulations regarding proprietary information risks
ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.
  • Verify and work with budget owners to code all invoices
  • Manage all accounts payable accounts for assigned Business Units / Divisions
  • Enter all vouchers in accounting system
  • Prepare all ACH, wires, and electronic checks including employment reimbursement
  • Generate and maintain all accounts payable reports and all accounts payable files
  • Prepare analysis of general ledger accounts, as required
  • Report departmental expense information to management when requested
  • Answer all vendor inquiries
  • Assist in monthly closings including preparation and creating entries in the general ledger of all vendor expense accruals
  • Reconcile accounts payable accounts to the general ledger for the month-end close process
  • Assist with special projects, as necessary
  • Assist with year-end audit and quarterly review as needed
  • Prepare and file the annual 1099s for each Business Unit / Division
  • Maintain W-9 vendor information
  • Must maintain confidentiality in all matters and handle all matters discretely
  • Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
  • Attendance and punctuality are essential functions of the position.

TRAVEL REQUIREMENTS: 0% 5% 
Posted: 2022-06-09 Expires: 2022-07-10

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Accounts Payable Specialist

WIRB-Copernicus Group (WCG)

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