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1+ months

AD10 - Administrative Assistant I

Kelly Services
Defuniak Springs, FL 32433
Part-Time Administrative Support Specialist .



Location: DeFuniak Springs



Ideal hours are 9am-1pm Monday-Friday will consider 9am-2pm Monday-Thursday



POSITION SPECIFIC RESPONSIBILITIES:



Unlocks and Locks Facilities.



Ensures the building is unlocked for visitors and guests as established by company's operating hours. Ensures the building is locked at the end of the business day.



Directs guests, vendors, and other walk-in members. Responds to and directs guests, vendors, and other walk-in traffic with a professional, friendly, and hospitable manner and in accordance with company's standards. Determine the nature and purpose of the visit and may have to interpret and direct customers with difficult tasks/situations. Ensure visitors are identified and signed into the guest book. Ensures visitors sign out of the guest book when leaving. May check to see if a visitor is still in the building prior to the end of business day. Greets and directs walk-in visitors. Notifies cooperative employees of guests and visitors.



Creates and maintains a positive impression of the cooperative, within their control. Answers phone calls in accordance with the company standards and directs calls as appropriate. Assists caller in finding the appropriate person to talk to Redirects callers who were unable to reach their desired person Provides the callers with the extension number in the event that they are disconnected External and Internal mail.



Drives a company vehicle to the Post Office and to company's area offices for mail pick-up and delivery. Collects, sorts, and routes incoming mail. Picks up and delivers US mail and packages. Open and determine the appropriate employee for general cooperative mail or mail with no designee. Remove employees from mailing/catalog listings to reduce unnecessary mail. Prepare packages and labels for mailings. Including weighing packages and creating prepaid labels through UPS and FedEx. Schedules package pick-ups.



Provides clerical support to various departments. Completes assignments/requests, prioritizing as directed, including protecting confidential data or red flag documents. Updates and enters data into databases such as ATS, and Square9. Scans, and indexes documents into company's databases and ensures proper scanning and indexing for assigned projects. Proofreads projects to ensure proper word usage, spelling, and sentence structure completion. Puts together cooperative documents such as mailings with labels and envelopes, packets, folders, newsletters, etc. To include printing, stapling, organizing, alphabetizing, cutting, folding, etc. Acts as the copier and printer liaison. Reports when machines are not in working order and orders supplies as needed.



Emergency Communicator. Notifies all employees in the building of an emergency using all available technology and cooperative procedures. Is responsible for the visitor log in the event of an evacuation. Carries out duties as designated by Emergency Action Plans. Maintains and Schedules Calendar, and meeting rooms. Schedule and update the calendar and schedules meeting rooms for all departments. Creates/manage help desk tickets for meeting rooms logistics. Troubleshoot conflicting appointments and meeting room overbooking.



Scans completed paperwork into a database. Ensures paperwork for various forms is complete and legible. Scans batches of documents. Indexes documents appropriately in the system. Verifies that documents can be located and viewed in the system. Stocks the reception area, mail room, and other common areas. Stocks copy room cases of paper. Delivers mail supplies to the mail room. Completes bank run and/or runs approved errands for all departments.




**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****




At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2020-09-25 Expires: 2020-11-26

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AD10 - Administrative Assistant I

Kelly Services
Defuniak Springs, FL 32433

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