26 days old

Administrative Assistant

Kelly Services
Orlando, FL 32806
Kelly Services is looking for an experienced Admin Assistant/ Project Coordinator

The Project Administrative Assistant is an integral member of the project team responsible for planning, directing coordinating projects to assure customer commitments are met. Provide support to assure a timely flow of all materials, tools, test equipment and paperwork to all project technicians to fulfill customer requirements. Project Administrative Assistant will handle a variety of personnel related administrative duties. Ensuring smooth communication and prompt resolution of all queries and handling confidential matters, supporting with daily administrative tasks and assisting in coordinating processes and relevant documents. Job Related Requirements: May be required to work on religious holidays. Regular and predictable attendance is required. Must work cooperatively with others.

Qualifications: Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat MS Project experience preferred Strong typing skills 60 wpm Excellent communication skills including verbal, written and presentation skills. Able to understand written and spoken instructions Strong multi-tasking and organizational skills High school diploma Proven ability to work effectively both independently and in a team based environment Demonstrated willingness to be flexible and adaptable to changing priorities

Essential Duties Responsibilities: The following duties are normal for this job. Establish work schedules and assign to project technicians. Check payroll for the field crews. Make hotel reservations for field crews. Write subcontracts as needed Issue contracts, subcontract agreements and purchase orders. Pull permits and schedule inspections. Coordinate internal and external startup meetings Take meeting minutes and publish to interested parties With supervision - assists in the compilation, preparation, distribution, and tracking of departmental projects and provides reporting with corresponding supporting documentation Assist with putting together manuals, letters, transmittals and submittals Confer with vendors or supervising personnel in order to address questions, problems, and requests Process and track change orders Maintain a contract execution tracking log Prepare substantial completion certificates and ensure all required project close out documents are obtained. Monitor and track parts and /or equipment, on order, and schedule accordingly. Develop and maintain various spreadsheets for customers and project managers Develop and run reports for project managers Make copies of documents and assemble into binders Keep project files organized Review field time tickets and inspection reports throughout the lifecycle of the project. Write and distribute email, correspondence memos, letters, faxes and forms Effectively and accurately communicate relevant project information to the Project Manager and the project team. Keep the Project Manager and others informed about project status and issues that may impact customer relations. Frequently deals with higher levels of management

Minimum Qualifications and Standards: Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times Reading Comprehension Understanding written sentences and paragraphs in work related documents. Speaking Talking to others to convey information effectively. Time Management Managing one s own time and the time of others. Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Active Learning.

$18.00/hr.+ DOE

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.


Posted: 2020-08-31 Expires: 2020-10-22

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Administrative Assistant

Kelly Services
Orlando, FL 32806

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