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19 days old

Admin Asst - I.T. Department

Kelly Services
Saline, MI 48176
Position: Administrative Assistant (Supporting I.T. Department)



Reports to: VP Chief Information and Risk Officer Description



Pay: $20/hour



Temp to hire (possible Direct Hire)



**Position Overview**



This position provides administrative support to the Information Technology leadership team. This position also manages local office supplies, visitors and conference room scheduling.



**Responsibilities**




+ Conduct meeting and event scheduling and coordination, calendar management, travel coordination, and communication/correspondence with staff.

+ Create and distribute meeting agendas and record and distribute meeting notes as needed.

+ Keep leadership well informed of upcoming commitments and responsibilities and follow up appropriately.

+ Assist with creation or editing of presentations, diagrams and documentation.

+ Assist with department budgeting and management.

+ Document and manage schedules for recurring software and hardware payments.

+ Coordinate recurring activity calendars, notifying responsible parties and tracking completion, such as for contract renewals and system maintenance schedules.

+ Coordinate procurement activities including invoice processing, product delivery, vendor agreements, and purchasing activities when applicable.

+ Assist with licensing activities, including license documentation and auditing.

+ Assist with inventory management including recording inventory activities, auditing, reconciling discrepancies and asset disposal.

+ Schedule service and repair requests and on-site visits for external vendors.

+ Support physical security activities such as key management and maintenance of door access fobs and alarm codes, when applicable.

+ Order office supplies and manage inventories.

+ Coordinate monitor vendor and guest visits at the office.

+ Manage conference room scheduling.

+ Comparable duties may also be performed for other offices, or other departments in the local offices, when applicable.



**Education Requirements**




+ 3 years administrative experience preferred

+ Proficiency in Microsoft Office Products Office 365, Word, Excel, PowerPoint, Outlook, etc..

+ Microsoft Visio or experience with similar tool is a plus.

+ Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail required

+ Experience with web conferencing and collaboration tools is a plus

+ Work experience with an IT or comparable technical department is a plus



**Competencies**




+ Self-starter Ability to work independently, and in teams, to consistently meet commitments

+ Comfortable working in a dynamic and fast-paced environment

+ Utilizes proactive approach to issues and problem solving High personal discipline, attention to detail and work quality

+ Desire and motivation to learn new skills and expand knowledge to improve job performance and self-improvement

+ Strong verbal and written communication skills; ability to communicate effectively with all levels

+ Strives for excellence and upholds organizational standards such as cooperation and confidentiality



**Work Environment**




+ This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.






**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****




At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2020-09-04 Expires: 2020-10-05

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Admin Asst - I.T. Department

Kelly Services
Saline, MI 48176

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