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12 days old

Admin Coordinator

Kelly Services
Santa Monica, CA 90407
Kelly Professional & Industrial is looking for an **Admin Coordinator** to work at a well-known biotech company in **Santa Monica, CA** . Sound good? Take a closer look below.


**Pay Rate:** $31/hr


**Hours:** 8am-5pm Mon-Fri


**Summary:**

We are seeking a highly motivated individual to join us as a Contractor - Administrative Assistant to support a VP and an Exec Director in the Quality Department. It is important this individual has great attention to detail, has worked in a fast-paced environment, and has supported senior leadership.


Onsite: The worker is expected to be onsite 2-3 times/week

*Vaccine/Accommodate Mandate in place for onsite roles*

Preferred: industry experience is preferred but not required

It is preferred that the individual has experience within a large corporation


**Essential Duties and Responsibilities:** Manage calendars and meeting schedules in different time zones using MS Outlook

Assist with planning department meetings and events including support for agendas and meeting minutes, setting up rooms, and managing meeting attendees

Coordinating with other company administrative professionals as needed, including those supporting other senior leaders and Kite Executive Team

Prepare materials and PowerPoint presentations for meetings and external events

Coordinate domestic/international travel and logistics

Process and complete expense reports in Concur in a timely matter

Provide support and process invoices using Oracle EBS

Assist HR and hiring manager in coordinating interviews and greeting candidates

Provide general administrative support, including preparing various corporate documents utilizing MS Word, PowerPoint, Excel, MS Teams, and Visio, maintaining files, and updating shared files on SharePoint and MS Teams

Occasional assistance with team event planning

Other duties as assigned


**Basic Qualifications:**

Masters Degree and 2+ years experience in an administrative role supporting a Director or VP level and above OR

Bachelors Degree and 4+ years experience in an administrative role supporting a Director or VP level and above OR

AA Degree and 5+ years experience in an administrative role supporting a Director or VP level and above OR

High School Degree and 6+ years experience in an administrative role supporting a Director or VP level and above


**Preferred Qualifications** :

Self-motivated with a strong sense of ownership in areas of responsibility

High degree of professional ethics and integrity, with great attention to detail

General knowledge and understanding of office policies and procedures

Excellent verbal, written, and interpersonal skills with the ability to effectively communicate and partner with all levels of the organization

Advanced knowledge and experience with MS Office including Outlook, Word, PowerPoint, Excel, and other common software such as Adobe Acrobat

Ability to adapt to a constantly evolving environment

Ability to multi-task and appropriately triage a heavy workflow, setting appropriate priorities and delivering results efficiently

Ability to work independently and as part of a team

Exercise mature and reliable judgment while enjoying the company's enthusiastic, informal, and fast-paced environment

Previous experience within a pharmaceutical or biotech environment

Tech-savvy with experience using Zoom and SharePoint

Ability for occasional travel between local sites in El Segundo and Santa Monica

Experience with Concur and Oracle EBS


**What happens next**

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.


Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be an **Admin Coordinator** today!


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2022-06-13 Expires: 2022-07-14

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Admin Coordinator

Kelly Services
Santa Monica, CA 90407

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