9 days old

Administrative Assistance

Kelly Services
Santa Monica, CA 90407
**Kelly** is seeking an **Administrative Assistant** !

Job Title: Administrative Assistant

Location: Santa Monica, CA (onsite)

Pay: $26 per hour

Duties & Responsibilities:

Understand the goals and objectives of the entire department to effectively manage the workload and independently resolve conflicts related to meeting multiple timelines

Actively maintain the Executive Directors daily calendars to anticipate scheduling issues, manage changes and resolve challenges

Support teams in scheduling governance meetings as well as key leadership and external joint meetings

Capture, collect, record, track and verify complex data and information from multiple sources

Manage workload involving multiple projects and timelines

Track and reconcile department wide budgets

Create graphs, charts, spreadsheets, presentations and drafts documents using Microsoft Excel, Word and PowerPoint at an advanced level

Schedule all staff meetings and team meetings and work with the Executive Directors and other leadership team members to prepare agendas

Assist in the orientation of new department staff

Prepare, format and distribute memos, letters, reports, agendas and PowerPoint presentations

Create and maintain organizational charts

Plan and submit travel instructions to travel agency, complete travel agendas including lodging, ground transportation, meetings, etc.

Track expenses and file expense reports on behalf of executives and senior directors

Manage event planning, negotiate vendor contacts and collaborate with external agencies or organizations to coordinate activities

Support maintenance of MyTeams and SharePoint team sites as well as use of contract archives.

Submit invoices and ensure payment as needed

Ensure that all work is completed with a high level of attention to detail and accuracy

Other duties as assigned

**Preferred Qualifications:**

Bachelors degree preferred or 3 years of working experience

Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel, SharePoint, MyTeams)

Familiarity with Concur, WorkDay, and DocuSign

Ability to keep the big picture in mind and influence workflows accordingly

Ability to be flexible, proactive, highly organized and self-directed

Ability to work well in teams

Demonstrated knowledge and understanding of administrative and office policies and procedures

Exceptional professionalism to discretely handle confidential material, including confidential financial information as well as executive management interactions

Superb proofreading and editing skills of documents

**Important Information** : This position is recruited for by a remote Kelly office, not your local branch. If you have any questions about the position, you may contact the recruiter directly for this position at

**Get a complete career fit with Kelly** **** **.**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellys Human Resource Knowledge Center.
Kelly complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Posted: 2022-09-23 Expires: 2022-10-24

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Administrative Assistance

Kelly Services
Santa Monica, CA 90407

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