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22 days old

Administrative Assistant

Kelly Services
Austin, TX 78703
Whats next for you? This great job. Finding a job that fits your lifestyle isnt always easy. Thats where Kelly Professional & Industrial comes in. Were seeking an experienced **Executive Administrative Assistant** . Were here to help you find something great that works for youso you wont miss a moment of what really matters in your life.


**Job Title: Executive Administrative Assistant**


**Location:** Austin TX


**Pay Rates:** $65,000/ yr.


**Shift Hours after training:** 7:30m to 4:30pm M-F


**Direct Hire Opportunity**


**Summary:** The Executive Administrative Assistant supports several Executive Leaders performing diverse administrative duties requiring day-to-day involvement with high level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. The position requires superior writing capabilities, accuracy, public relations, and poise and the successful candidate must be highly motivated and understand the critical value of being trustworthy. The work environment is dynamic and fast-paced, and the individual must demonstrate the ability to juggle multiple competing tasks and demands. The position requires flexibility and availability consistent with the needs of an Executive Leadership Team.


**Job Requirements:**


+ Manages a broad variety of administrative tasks for several Executive Leaders managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

+ Does analysis on an ongoing basis to enable swift decision-making based on the Leaders needs.

+ Researches, prioritizes, and follows up on management meeting action items and/or issues or concerns addressed to the Executive Leadership Team, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response.

+ Provides a bridge for smooth communication between the Leaders and various internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

+ Provides support during meetings, including transcribing meeting minutes, executing action steps, and coordinating meeting requirements.

+ Responsibility for ensuring compliance with the corporate travel policy, including international travel guidelines.

+ Assists in planning the event and coordinating the agenda of Senior Leadership Team meetings and off-sites, and executive staff meetings.

+ Creates/maintains the checklist and sets the protocols for customer visits and makes sure all aspects of the customer visit are adhered to including keeping all the stakeholders informed in advance to make sure the customer visits are effective.

+ Is responsible to register suppliers in the ERP, creates POs, receives invoices and manages the POs funds.

+ Keeps abreast of all major hires, changes, and their effect on the organization.

+ Plans and executes corporate employee annual events as needed.


**Requirements:**


+ Bachelors Degree from an accredited four-year institution or equivalent combination of education and experience

+ Minimum 8 years of experience in an administrative support role

+ Minimum 3-5 years of experience supporting a top executive preferred

+ Superior interpersonal and customer service skills

+ Advanced user of Microsoft Office tools (Outlook, Word, Excel, Power Point, Power BI) and Adobe Acrobat

+ Excellent written and verbal communication


\#CB


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2022-06-08 Expires: 2022-07-11

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Administrative Assistant

Kelly Services
Austin, TX 78703

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