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Administrative Assistant

Kelly Services


Location:
Berkeley, CA
Date:
04/23/2018
2018-04-232018-05-22
Job Code:
US1424AF_24641897
Kelly Services
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Job Details

Job Title Administrative Assistant

Jobid US1424AF_24641897

Location: Berkeley, CA, 94701, USA

Description **Job Description**

- Provide full administrative support to the Vice President Human Resources and department staff:

o Maintain multiple and complex calendars to reduce schedule conflicts and accommodate high-priority appointments.

o Organize and schedule meetings with high attention to detail on conference room bookings, necessary AV/teleconference equipment, communication to participants, and agendas.

o Arrange complex and detailed travel plans both domestic and international, to include meeting registration, hotel, and transportation needs, and ensure executives have appropriate travel itinerary and/or documentation.

o Determine priorities and actions required on executive projects in a proactive manner and follow through to ensure completion according to VP-s calendars or deadlines.

o May assist in the management of vendors and other external resources, including the preparation and execution of contracts and confidentiality and other agreements.

o Establish and maintain both paper and computerized filing systems.

o Support the efficiency of department operations through verbal and written communications and systems.

- Coordinate, track, and process all human resources invoices. Ensure invoices are routed appropriately for review and approval, and are submitted to accounts payable in a timely manner.

- Supports human resources programs from scheduling of meetings, tracking and maintaining reports.

- Assemble documents and supplies as needed to support department activities.

- Anticipate a variety of needs and problems and proactively suggest approaches and solutions. Stay abreast of developing needs and requirements and act resourcefully.

- Prepare and compile confidential correspondence, presentations, and reports.

- Assist other administrative staff, including front desk coverage when appropriate.

- Support the organization in maintaining a work environment focused on quality and that fosters learning, respect, open communication, collaboration, integration, and teamwork.

- Other duties as assigned.

**Requirements**

Education

- At least 3 to 5 years- progressive administrative assistant experience. Experience in biotechnology highly desirable. The senior administrative assistant will have 8+ years- of progressive experience.

- Computer literacy, with strong proficiency in all Microsoft Office applications - Outlook, Word, PowerPoint, Excel, and Access.

- Excellent organization skills with strong attention to detail. Excellent written and verbal communication skills. Effective interpersonal and communication skills to establish and maintain positive working relationships across the organization.

- Dependable, complete assigned tasks, excellent follow-through. Ability to manage many tasks simultaneously and shift priorities quickly.

- Ability to perform detailed work independently and accurately with minimal direct supervision.

Pay rate: $35-$45/HR DOE

**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**


As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.



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