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25 days old

Administrative Assistant (Biotechnology), La Jolla, CA

Kelly Services
La Jolla, CA 92037
**Administrative Assistant (Biotechnology), La Jolla, CA**


**Looing for experienced administrative assistant with biotechnology experience to support Scientist and Lab Team.**


**KEY RESPONSIBILITIES:**


+ Assist in procurement of lab supplies.

+ Coordinate instrument repair requests and scheduling of repair and preventative maintenance services.

+ Facilitate sample shipments to collaborators.

+ Facilitate grant proposal submissions, including completing administrative documents, compiling application components and online submission.

+ Manage lab meetings meeting room reservations, ensuring agendas are drafted, misc. operational support.

+ Update and maintain lab website content and changes.

+ Facilitate collecting and organizing accurate meeting minutes when required. Complete and approve timesheets and expense reports in accordance with required compliance by different funding agencies.

+ Managing calendars, including scheduling meetings and teleconferences with global partners.

+ Optimize and maximize meeting outcomes, including coordinating meetings with internal and external parties, creating and distributing meeting agendas, managing and following up on action-items, arranging touchpoints and follow-up meetings as necessary.

+ Manage travel arrangements, including preparing detailed itineraries, track and reconcile expenses and submit expense reports in a timely manner.

+ Complete routine administrative tasks copies, fax, supplies, printing manuscripts and pre-reads.


**EDUCATION AND WORK EXPERIENCE:**


+ College degree or equivalent is required.

+ Degree in Life Sciences preferred. 2+ years of work experience, including budget, accounts and contracts management is required.

+ Experience working in a lab environment is required.


**QUALIFICATIONS AND SKILLS:**


+ Being able to meet deadlines in a fast-paced environment is required.

+ Ability to prioritize daily workload, work independently and as a team member is required.

+ Exercising discretion and independent judgment is required.

+ Strong work ethic and interpersonal skills is required. In-depth understanding of MS Office suite, especially Outlook is required.

+ A proactive approach to problem-solving and strong decision-making skills is required.

+ Cultural sensitivity and respect for diverse colleagues is required.


**Why Kelly** **** **?**


Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire talented people just like you. Every day, we match science professionals with dream jobs that fit their skills and interestsits the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background/education in science, so we know a thing or two about the science market and how to get you noticed.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)
Posted: 2021-03-29 Expires: 2021-04-29

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Administrative Assistant (Biotechnology), La Jolla, CA

Kelly Services
La Jolla, CA 92037

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