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21 days old

Administrative Assistant

Kelly Services
Blue Ash, OH 45242
Kelly Services has partnered with a customer in the Blue Ash, OH area seeking an all inclusive administrative assistant to assit with their facility. QUICKBOOKS experience is a MUST!! If you are interested, Apply Today or send your resume to Jessica at Jess174@kellyservices.com



**Hours:** 8am 5pm



**Pay:** $19.71/hour



**Job Description:**




+ Issue purchase order and shipping

+ Create folder for Sales Order, Purchase Order

+ Create production board tracking

+ When completed request freight quotes for shipment - schedule and track shipment from manufacturing to delivery location

+ Receive product

+ Confirm product is correct

+ Confirm no damage in transit and product count is accurate

+ Enter receipt of goods and invoice from manufacturer into Quick Books

+ Order Processing

+ Pull orders for shipping




+ Can include moving boxes in warehouse

+ Bringing product from warehouse to office

+ Confirm Lot #, UDI and place on packing slips

+ Schedule UPS, Fedex, DHL, LTL

+ Prepare international shipping documents as needed

+ Prepare and send invoice to customer




+ Set up spreadsheet and track Shipping costs, expenses and revenue

+ Confirm shipping invoices match quoted amount

+ Track inventory held in warehouse

+ Update location spreadsheet for product storage

+ Receive customer complaints Paperwork only

+ Create customer complaint

+ Update customer complaint logs

+ Issue RMA

+ Track progress and closure

+ Track vendor accuracy for orders




+ Sales Orders Purchase from customer

+ Confirm part #, price and stock, shipping preference

+ Confirm medical sales certificate on file is current

+ Receive customer credit card / payment information

+ Pull stock, package shipment and create shipping label and packing slip




+ Confirm lot numbers and UDI

+ Prepare shipment label in appropriate software

+ Create customs documentation as needed

+ Issue invoice




+ Monitor product inventory to ensure customers have product when orders are placed

+ Create folder for PO

+ Create production board tracking

+ When completed request freight quotes for shipment schedule and track shipment from manufacturing to our location

+ Receive product

+ Complete product receipt form

+ Confirm lot numbers for all incoming material

+ Confirm all required ISO document for Device History Report has been received and complete document scan all documents into Dropbox




+ Packing list

+ Proforma invoice

+ Certificate of Origin

+ Conforming material report

+ Shipping documents

+ Any other required reports




+ Sterilization




+ Send boxes for repacking to ISS

+ Create labels for repacking to EBEAM

+ Create labels for Inner Cartons

+ Schedule shipping from TYTEK to ISS ISS to EBEAM EBEAM to ISS




+ Prepare product for AERO Fulfillment

+ Determine product required

+ Create labels for each pallet separated by product




+ Each product must be palletized/boxed individually

+ Create packing list for each pallet

+ Scheduled pickup/delivery




+ Customer Complaints Paperwork only

+ Create new complaint folder and complete Complaint Form

+ Create RMA if necessary for product returns

+ Follow process for return and determine next steps with Engineering

+ Complete non-confirming product report

+ New production runs BCS / BCK / Pouches

+ Create labels for each new production lot

+ Send barcodes to Aero for printing

+ Run Microscan software and verify minimum of 3 labels for production

+ Complete Verification Form

+ Process all documentation required for FDA Recalls

+ Shipping replacement product

+ Following all required ISO requirements for process

+ ISO Auditing



**Required Skills:**



Quickbooks, Word, Excel, willingness to go to warehouse when needed



Must be able to multitask, need to be able to switch gears quickly, takes initiative.



ISO documentation experience preferred




**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****




At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2020-08-28 Expires: 2020-10-12

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Administrative Assistant

Kelly Services
Blue Ash, OH 45242

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