JobWatch

21 days old

Administrative Assistant

Kelly Services
Cleveland, OH 44101
Kelly is hiring an **Administrative Assistant** for one of the largest and most respected Higher Education Institutions in the Cleveland, OH / University Circle area. Our partner is known for world class research and is one of the highest ranked Universities in the US. This is a Temporary role but may converted to permanent based on performance during the assignment!


This is a 1st shift position with a pay rate of $15.91


If you have the qualifications below please call Debbie @ 330-688-8400. I look forward to speaking with you!


Working under the directions of the department Chair, the Department Assistant 3 will directly support and handle day-to-day administrative and secretarial aspects of the department by providing professional support to the department Chair, faculty, staff and students.


ESSENTIAL FUNCTIONS


+ Perform diverse functions of an administrative/clerical nature. Direct assistance and typing of instructional materials, reports, layout and design of promotional pieces, surveys, etc., tallying of raw data for permanent records. Assist in the preparation of the department and individual manuscripts for journal publication.

+ Serve as the departments administrative contact and has overall responsibility for smooth functioning of the department.

+ Organize student activities and faculty courses, meetings and agendas. Secure lecture rooms and necessary A/V, audio, etc. equipment for undergraduate and graduate courses course and guest; Plan and execute special-occasion functions.

+ Coordinate faculty searches including posting the positions at various journals and web sites, Complete appropriate forms, track applicants, compose and send out rejection letters, arrange for interviews and set up the recruits itinerary including travel arrangements, hotel accommodations, seminar presentations and room reservations. Schedule individual interviews with the recruit and various faculty at the university. Arrange itinerary and travel accommodations for guests, visiting lecturers and department personnel.


+ Work directly with multiple investigators in preparing and submitting grant applications. Assist the principal investigators in preparing the budgets to be approved by the finance office, online submission with grants.gov and paper submission for other granting agencies.

+ Grants Management duties: Coordinate the submission of annual progress and final reports, no cost extensions and maintain the files and documentation for each grant. Monitor the spending of grant monies. Verify expense reports/budgets for individually funded projects to ensure proper charges.

+ Responsible for the reconciliation of department monthly expense reports, purchasing and accounts payable transactions. Responsible for submitting travel and other expense reports.. Responsible for p-card purchases, online purchasing requests, check requests,

+ Maintain confidential records of course records and student grades for courses taught; calculate grades and produce and cross reference statistical reports as requested. (6%)


REQUIRED SKILLS


Basic accounting skills required to perform financial duties.


+ Must be able to prioritize and have the ability to handle multi-tasking.

+ Ability to work independently often under deadline pressure.

+ Excellent communication skills both orally and written.

+ Experience with MS Office, PowerPoint, Excel, e-mail.


**You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.


**Why Kelly** **** **?**


As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2021-12-31 Expires: 2022-02-10

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Administrative Assistant

Kelly Services
Cleveland, OH 44101

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