1+ months

Administrative Assistant/Document Specialist-Edina, MN

Kelly Services
Edina, MN 55424
Kelly Services is looking for a highly motivated, self-directed, experienced person to fill a temporary Maintenance Documenter/Administrative role in Edina, MN with one of our best customers. Our customer, a global Water and Process Solutions company is looking for top talent to assist in their Maintenance department for a long term, temporary assignment in Edina, MN.

**Job Title:** **Maintenance Administrative Assistant/Document Control Assistant**

**Location:** **Edina, MN**

**Length of Assignment:** **long term temporary**

**Shift hours:** **Full time M-F 8:00am-4:30pm**

The Maintenance Administrative Assistant/Document Control Assistant ensures successful processing of work orders, entering data into system and maintaining Excel spreadsheets. Entering safety equipment and waste disposal audits into EHS site workbook. This position does a lot of data entry, reporting and maintaining maintenance records for the site. Normal administrative tasks such as copying, filing, scanning, event planning and maintaining supplies.


+ Process work orders:

+ Enter notes into SAP

+ Close WOs when completed

+ Enter Tech hours worked for each WO into the CATS workbook Monthly

+ Enter contractors work hours into the CATS workbook

+ File paper copies in the 5400/5230 libraries

+ Print WOs for the following day and attach procedures/checklists; Attach Forms such as calibration spreadsheets the techs need to complete the job and registration form for relief device changes

+ Add maintenance records into file share program and maintain them

+ Issue voucher for shoes and safety glasses to the Maintenance team and track in the site spreadsheet

+ Put Procedures and Job Aids into the new template format per compliance practices

+ Create new binders for paper records each year and purge the obsolete files per retention requirements

+ Assist with purchasing office supplies for Maintenance/Contract group

+ Assist with organizing and hosting department and site events


+ A minimum of a high school diploma or equivalent is required

+ 2-3 years of administrative experience- especially with a documents a plus

+ Strong communication skills (both verbal and written)

+ Ability to multi-task in managing multiple projects and priorities

+ Experience copying and or printing large quantities of documents

+ Able to accurately input and maintain confidential data in integrated systems

+ Presents a professional persona in all situations

+ Must treat all information as confidential

+ Must be able to work independently and proactively under tight deadlines

+ Excellent interpersonal skills, initiative, teamwork and professionalism are critical.

+ Exceptional knowledge of Microsoft Suite: Word, Excel, Outlook and PowerPoint may be tested

+ Knowledge of SAP preferred

**Important information** : This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the Submit resume button or Apply Now to submit your resume. If you have a question about this position, you may contact the recruiter, Ann Delestine at 206-524-6980, but only after your resume has been submitted.

Due to the high volume of responses anticipated, only qualified candidates will be contacted.

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-10-04 Expires: 2019-12-05

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Administrative Assistant/Document Specialist-Edina, MN

Kelly Services
Edina, MN 55424

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast