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Administrative Assistant - Event Coordinator (Part - Time)

Kelly Services


Location:
Houston, TX
Date:
04/19/2018
2018-04-192018-05-19
Job Code:
US41ALAB_BH1434032
Categories:
  • Healthcare
  • Coordinators
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Job Details

Job Title Administrative Assistant - Event Coordinator (Part - Time)

Jobid US41ALAB_BH1434032

Location: Houston, TX, 77007, USA

Description Admin Assistant - Event Coordinator (Part - Time)

You will be working a long-term **_part-time_** contract opportunity at a top petro chemical client located in **West Houston (Energy Corridor area)**

This position will be supporting the administrative team and the business management with the coordinating and planning of large onsite and off-site meetings and events. .

**Duties include:**


+ Coordinating events, including planning menus, conference room reservation set up, any decorations, etc. and ensuring the meeting/event runs smoothly.
+ Coordinate details of events such as on-site meetings/conferences, assist with off-site meetings/conferences logistics ex. sales meetings, business meetings, employee appreciation events .
+ Make sure all audio/visual equipment in meeting space is in proper working condition.
+ Arrange /coordinate transportation for participants
+ Calculate budgets and ensure they are adhered to.
+ Select catering companies/vendors to prepare deliver food for event. If needed, visit venue to plan layout of seating and decorations.
+ Coordinate and monitor event timelines and ensure deadlines are met. Initiates, coordinates and/or participates in all efforts to publicize event.
+ Negotiate and secure event space. If necessary, secure sponsorships.
+ If necessary, secure additional contract staff to manage the event If necessary, manage correspondence any large order printing or signage needs.
+ Coordinate event logistics, including registration and attendee tracking, presentation and materials
+ Keep inventory of supplies, drinks, plates, plastic ware, display materials, etc.
+ Pack/ship any meeting items or materials.
**Possible additional duties:**


+ Coordination of copier supplies
+ Maintenance of Coffee Bar - Order supplies, inventory/organization of supplies/drinks
+ Area Safety Warden/Safety
+ Data Base Maintenance
+ Reporting Expense Report - copying/submitting travel documents
+ Notebook binding, file cabinet organization
+ Coordination of on off boarding of new/transitioning employees/contractors
**Qualifications:**


+ High school diploma or GED equivalent is required.
+ 2+ years of Office clerical / Administrative experience (which includes coordinating events and meetings)
+ Proficiency with Microsoft office software
+ Must be able to work in a global environment.
+ Must be dependable and flexible with schedule
+ Strong written and verbal communication skills.
+ Must have strong organizational skills.
**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**


As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.



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