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27 days old

ADMINISTRATIVE ASSISTANT - FACILITIES COORDINATOR

Kelly Services
New York, NY 10176
ADMINISTRATIVE -FACILITIES COORDINATOR


Location: New York, NY @ NYU LOWER MANHATTAN AREA


ONSITE


TEMP TO HIRE


STARTUP CLINICAL STAGE PHARM CLIENT


$30-35 PER HOUR


Exciting opportunity for an Administrative Facility Coordinator to join my growing Pharma client in New York City at NYU campus.


The Admin Coordinator will provide full administrative and building facilities support.


This role will be the coordinator for building management facilities, bringing vendors onsite, coordinating office


administrative tasks, and managing vendor setups and updating existing vendors.


The candidate will distribute mail, assist with consumable deliveries to the lab, maintain office


supplies and assist in other administrative support.


ADMINISTRATIVE COORDINATOR RESPONSIBILITES:


+ Provide full administrative support supporting the Laboratory & Facilities departments

+ Handle meeting setup/scheduling including catering, coordinating, and scheduling conference rooms and meetings, and submitting executive expense


+ reports


+ Backup the Administrative Assistant in welcoming guests, answering phones, directing inquiries, distributing mail, package delivery/pickup, issuing visitor badges, maintaining


building security, and following safety procedures by monitoring visitor logbook


+ Ensure break room and office supplies are stocked, manage printer/copier machine, and escalate to IT when appropriate


+ Support onsite lab by receiving and unpacking deliverables. Uploading packing slips in SAP and working with Purchasing department on any inaccuracies with deliverables


+ Support facilities and lab departments by bringing the appropriate vendors onsite to repair, maintain, and calibrate lab equipment


+ Request POs for vendor payments as needed

+ Manage and maintain emergency evacuation roster for on-site employees

+ Manage building badges and office keys for new-hires, termed employees, and personnel coming from other locations

+ Liaison between Property Management

+ Organize and communicate with building maintenance on cleaning procedures,


+ frequency, and locations

+ Single point of contact for IT department

+ Onboard new hires (desk setups), maintain office seating map. Coordinate with IT to

+ receive equipment from exiting employees


ADMINISTRATIVE COORDINATOR QUALIFICATIONS:


+ High School diploma Associates degree or bachelors degree

+ preferred

+ Minimum of two (2) years of relevant experience in an administrative role

+ Strong people skills

+ Attention to detail

+ Previous experience in a facilities administrator or property management role a plus.


For immediate interview please send resume to chrc511@kellyservices.com


\#hiring #administrativejob #facilities #job #nyu #nyc


**Get a complete career fit with Kelly** **** **.**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellys Human Resource Knowledge Center.
Kelly complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Posted: 2022-09-02 Expires: 2022-10-03

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ADMINISTRATIVE ASSISTANT - FACILITIES COORDINATOR

Kelly Services
New York, NY 10176

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