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Administrative Assistant

Kelly Services

Fort Walton Beach, FL
Job Code:
Kelly Services
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Job Details

Job Title Administrative Assistant

Jobid US2041SN_24653410

Location: Fort Walton Beach, FL, 32548, USA

Description **Job Description**

Kelly Services is hiring an Administrative Assistant. Previous construction work experience is a plus. The primary responsibilities include but are not limited to:

- Answer all incoming telephone calls and route them to the appropriate staff. Greet all visitors to the office professionally and courteously.

- Process incoming mail, file, and assist staff members as requested.

- Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff.

- Communicate with buyers/clients and real estate professionals as requested.

- Process all Accounts Payable invoices from subcontractors and suppliers in accordance with existing Accounts Payable procedures.

- Coordinate with superintendents, Estimator, and Owner to ensure that any back charges are identified and processed in accordance with existing Accounts Payable procedures.

- Submit/email invoices that are prepared by Accounting to clients for payment.

- Coordinate with attorney-s office to finalize closing documents and ensure all paperwork is submitted, including the 2-10 Warranty form.

- Prepare buyer/client folder with vendor information to be given to the buyer/client at closing.

- Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork.

- Ensure that all utilities are terminated the day of closings.

- Field all punch out list items and warranty calls. Contact appropriate subcontractors to address problems and follow up to assure that all problems are completed in a timely manner. The second walkthrough and/or closing date is the deadline for completion of items on the punch out list.

- Candidate must be proficient with Microsoft Office (Word, Excel, Outlook), have good communication skills, and possess business acumen. Construction experience is a plus.

Pay: $12.00 per hour

**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.

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