14 days old

Administrative Assistant

Kelly Services
Foster City, CA 94404
Kelly Professional & Industrial is looking for an **Administrative Assistant** to work at a well-known biotech company in **Foster City, CA** . Sound good? Take a closer look below.

**Pay Rate:** $23.16/hr

**Hours:** 9am-5pm Mon-Fri


We have the following exciting opportunity in our Foster City, CA location: Administrative Assistant to support the Talent, Diversity and Inclusion (TDI) and Talent Acquisition (TA) teams. In this role, you will join dynamic and fast paced organizations to provide general and administrative support to the Executive Directors of TDI and TA and their teams. The preferred candidate will possess exceptional administrative and organizational skills as well as demonstrate strong written and verbal communication skills. Strong interpersonal skills are required as this position interacts with all levels of employees and a team of senior administrative assistants across functions. Advanced skills with Microsoft Office (Outlook, Word, PowerPoint and Excel) required.

**Essential Duties and Responsibilities:** Proactively maintain daily calendars for EDs as needed; manage scheduling changes and resolve scheduling conflicts.

Event planning experience

Schedule all staff meetings and team meetings

Prepare, format and distribute memos, letters, reports, agendas and PowerPoint presentations.

Create or may assist in the creation of presentation materials and drafts documents as needed.

Create organizational charts and regularly update Outlook distribution lists

Gather, collect, records track and verify relatively complex data and information from multiple sources. Liaise with external agencies or organizations to coordinate activities which are important to the function and leader.

Plan and submit travel instructions to travel agency, completes travel agendas including lodging, ground transportation, meetings/locations/restaurants.

Track expenses and file expense reports on behalf of executives.

Help plan and coordinate function-wide quarterly meetings and events, including managing event planning and negotiating vendor contacts as necessary.

Prioritize workload involving multiple projects/timelines. Arrange for needed resources in order to meet timelines.

Track and reconcile department wide budgets.

Submit invoices and ensure payment as needed. May screen and prioritize managers mail and email.

Understand the goals and objectives of the entire department and contribute to the attainment of those goals and objectives

Provide back-up support to other administrative assistants within the function as requested.

Ensure that all work is completed with a high level of attention to detail and accuracy.

Effectively prioritize work load and independently resolve conflicts related to meeting multiple deadlines.

Required Skills & Education:

Requires a minimum of a high school diploma plus 2-3 years administrative experience (flexible here)

Excellent verbal, written and interpersonal skills are required.

Experience providing administrative support to an executive leader preferred.

Requires advanced knowledge and understanding of administrative and office policies and procedures.

Exceptional professionalism and ability to handle confidential material, including sensitive financial information.

Ability to ensure that all work is completed with a high level of attention to detail and accuracy.

Excellent verbal, written, and interpersonal skills are required.

Strong Word, Excel, PowerPoint and Outlook skills required.

Must possess good proofreading and editing skills of technical documents.

Ability to keep the bigger picture in mind and influence workflows accordingly.

**Top Skills:**

1. Use software programs such as Excel, Word and PowerPoint at an advanced level to create graphs, charts, spreadsheets, and presentation.

2. Help with Event Planning

3. Financial Requirements: Submitting Expenses, PO Creation, Invoice Reconciliation, Budget, Forecast, and etc

4. TA or HR experience is necessary (huge plus)

5. Prioritization

**Basic Qualifications:**

Required Years of Experience: 2-3

Top 3 Required Skill Sets: Outlook Calendaring, MS Office, Supports Visitors

Top 3 Nice to Have Skill Sets: Customer Service, Organizational Skills, Expense Reporting

Required Degree or Certification High School

**What happens next**

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be an **Administrative Assistant** today!

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2022-06-13 Expires: 2022-07-14

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Administrative Assistant

Kelly Services
Foster City, CA 94404

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast