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Administrative Assistant

Kelly Services


Location:
Geismar, LA
Date:
06/06/2018
2018-06-062018-07-05
Job Code:
US2921CL_25055924
Categories:
  • Healthcare
  • Monitoring
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Job Details

Job Title Administrative Assistant

Jobid US2921CL_25055924

Location: Geismar, LA, 70734, USA

Description **Job Description**

Seeking an Administrative Assistant for a chemical company located in Geismar, LA.

The incumbent will provide administrative and clerical support as directed to meet site objectives. Incumbent may also be assigned additional duties as directed, including, but not limited to preparing budget reports, assisting with onboarding new hires, and monitoring site security activities.

Principal Responsibilities:

- Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.

- Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.

- Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.

- Supports department meetings and event functions by reserving and preparing meeting rooms.

- Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.

- Creates security access badges and issues parking permits.

- Multi-tasks and responds to evolving priorities relating to site safety and security

- Maintain a clean and orderly work area.

- Follows site safety rules and promotes their observance in performance of job duties.

**Requirements**

High School Diploma

- 3-5 years of administrative and/or procurement experience

- Excellent communication (written and verbal) and customer service skills

- Detail-oriented and able to read and interpret company policies, procedures, and guidelines

- Strong time-management and organizational skills

- Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)

- able to lift and/or move up to 40 pounds

- Working knowledge of corporate spending reports

Preferred Qualifications:

- Bachelor-s Degree in Business Administration, Management, or related field

- Front desk receptionist experience

- Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes

- Strong data analysis

- Shipping & Receiving and/or mailroom experience

- Experience with managing building access control systems

- Vendor management experience

- Experience working in a 5S and safety-conscious environment

**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**


As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.



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