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24 days old

Administrative Assistant

Kelly Services
Goleta, CA 93117
**Administrative Assistant**


**Raytheon Vision Systems** RVS, located in Goleta, CA, is seeking an administrative professional to fill a key Administrative Coordinator role.


**Summary:**


The opportunity will provide administrative support to members of the Leadership Team. In this dynamic and fast-paced role you will partner and collaborate with other Administrative Coordinators, business leaders, and stakeholders to execute business priorities in a proactive manner. The ability to build relationships, exercise good judgement and work across the Raytheon matrix is critical.


The successful candidate will demonstrate an understanding of how the Administrative Coordinator role can support business operations performance.


The role will support all daily business administrative and coordination responsibilities, including supporting arranging meetings, tracking expenses and arranging travel, management of calendar, interfacing with external customers, coordinating coverage for Administrative staff within the Leadership team, and performing special assignments as required.


The individual will manage communications telephone, email, instant messaging, etc. and perform other administrative tasks as necessary to promote effective and efficient operation of the department. This role may coordinate some administrative activities across the RVS administrative pool.


**Responsibilities include:**


+ Attend calls and meetings; capture actions and maintain action list to ensure follow up Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate

+ Proactively identify ways to enable greater productivity and efficiency in role Accurately generate charts, tables, emails, reports, correspondence and other materials in a timely manner

+ Coordinate travel arrangements and prepare expense reports

+ Coordinate employee engagement meetings

+ Calendar Management

+ Establish follow-up system to ensure deadlines are met Coordinate monthly reports Ability to work overtime as required


**Required Skillset:**


+ Demonstrated proficiency with Microsoft office suite tools MS Outlook, MS Word, Power Point, Excel

+ Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports

+ Experience in planning and coordinating complex travel Possess professional presence and phone/reception skills

+ Demonstrated excellent verbal and written communications skills

+ Professionalism, discretion and sensitivity Basic proof reading and summarizing monthly reports and meeting minutes

+ Ability to work proactively, anticipating needs and suggesting assistance to improve executives productivity


**Desired Skillset:**


+ Demonstrated experience with handling confidential and non-routine information

+ Demonstrated experience interacting with senior levels of leadership effectively

+ Demonstrated experience handling multiple tasks concurrently, prioritizing work, and making quick decisions in a fast-paced environment


**Why Kelly** **** **?**


Your engineering skills are in demand, but how do you find the right fit? Easy. With Kelly Engineering, our experts connect you with leading organizations where you can learn and grow, collaborate on innovative projects, and keep your skills sharp with top technology. Whether you prefer the variety and flexibility of short-term projects, or are looking for something more long-term, were here every step of the way to find your dream engineering job.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2021-08-23 Expires: 2021-09-23

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Administrative Assistant

Kelly Services
Goleta, CA 93117

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