23 days old

Administrative Assistant I

Kelly Services
Seattle, WA 98194
**Job Description**

Kelly Services is seeking a Administrative Assistant for a pharmaceutical company in Seattle WA.

Job description:

Under the direction of supervisors, will be responsible for providing administrative support, as well as general clerical/secretarial support to the team. Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.

Responsibilities will include, but are not limited to, the following:

Coordinate and schedule meetings using Outlook.

Provide administrative support to Directors; schedule meetings internal & external as well as support for their respective teams.

Manage limited conference room calendars and availability through Outlook.

Plan and coordinate on-site meeting logistics as needed. Includes order catering, meeting/catering set-up and clean-up.

Book and manage fairly complex, yet, routine travel through Concur and Celgene-s travel agency and other vendors.

Prepare and submit monthly travel expense reports as well as purchasing card accounts through Concur.

Coordinate with the shipping and receiving department regarding outgoing and incoming packages via Fedex, UPS, USPS, as directed.

Pick up, sort and distribute limited site-wide mail daily as directed by Facilities.

Provide back-up support to team regarding contracts as needed. Manage submission and tracking of contracts, for example, MTAs, CDAs, Service agreements, etc. including related billing. Assist in PO requests and reconciling receiving invoices in the Oracle and Basware (iproc/OKC system) as needed.

Work closely with IT and AV to insure conference room are operating well and correctly as part of meeting set-up (AV, WebEx, room computer, projectors, etc.).

General Office Management:

Assist with insuring new hires joining team have what they need and are provided the equipment and information needed. Distribute schwag to new staff as needed.

Maintain team's site documents such as phone list, directions, processes and procedures.

Facilitate and manage staff team building and holiday events with direction from Executive Assistant, including location and catering.

Ordering office supplies and other needed items through internal web portal or external sources. Ability to utilize online options to find necessary items.

Perform other related duties as required.

Skills/Knowledge Required:

- 3-5 years of experience (prefer some executive level of support)

- Advanced PC Skills area a must. Includes: MS Outlook, Word, PowerPoint, and Excel.

- Excellent calendar management skills, including the coordination of complex meetings schedules.

- Ability to work independently, while acting as a team player, as certain responsibilities will be shared.

- Willingness to work in a fast-paced environment where individual initiative and accountability to the team are required to complete tasks/projects in a timely fashion with pride in quality.

- Strong interpersonal skills

- Ability to multi-task and prioritize.

- Excellent written and oral communication skills.

Biotech industry background and some college studies or degree preferred.

Ability to work in open office environment, physically able to lift up 15 pounds and move between multiple floors (stairs or elevators).

Apply today

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-10-25 Expires: 2019-11-25

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Administrative Assistant I

Kelly Services
Seattle, WA 98194

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