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13 days old

Administrative Assistant II

Kelly Services
Fort Walton Beach, FL 32548
**Job Description**


Summary

The Administrative Assistant II will provide support to office personnel and various departments as needed. Responsibilities will include acting as the receptionist, organizing and prioritizing in-coming calls, performing customer service functions, addressing employee requests and questions, assisting staff with scheduling and set up of meetings, and maintaining excellent employee and client relations.


**Requirements**


Essential Duties and Responsibilities

This position includes the following duties:


- Answers incoming telephone calls on first ring, determines purpose of callers, and forwards calls to appropriate personnel or department

- Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable

- Answers questions about organization and provides callers with address, directions, and other information

- Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel

- Schedules, manages and updates appointment calendars for Executive, HR and other departments as needed

- Assists HR staff in new hire processes and on-boarding functions

- Continue to file and maintain organized electronic personnel files

- Performs other clerical duties as needed, such as filing, photocopying, and collating.

- Process vendor invoices as required

- Process travel expenses for corporate management as needed

- Organizes, sets up and prepares conference rooms for group luncheons, guest meetings and corporate functions as needed

- Supports each department with special projects and administrative needs as necessary

- Other duties may be assigned


Supervisory Responsibilities

This position has no supervision responsibilities.


Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

- Communication - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; keeps others adequately informed; demonstrates group presentation skills

- Continuous Learning - Assesses own strengths and weaknesses

- Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills

- Use of Technology - Demonstrates required skills


Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

High school diploma or equivalent and three years of administrative experience. Must have the ability to demonstrate discretion, professionalism and maintain confidentiality.

Familiarity with government contracting helpful.


Computer Skills

To perform this job successfully, an individual should be proficient in Microsoft Office Word, Excel, Outlook and Power Point.

Experience using databases such as a Human Resource Information System, Applicant Tracking System or Payroll System helpful.


Certificates, Licenses, Registrations

There are no certifications, licenses, or registrations required for this position.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and talk or hear. The employee must frequently lift and/or move up to 10 pounds.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is usually moderate.


Position Type/Expected Hours of Work

This is a full time position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.


Travel

This position does not require travel.


Clearance

No clearance is required for this position.


**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

Categories

Posted: 2020-01-13 Expires: 2020-02-13

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Administrative Assistant II

Kelly Services
Fort Walton Beach, FL 32548

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