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20 days old

Administrative Assistant II

Kelly Services
Minneapolis, MN 55405
Administrative Assistant II


Hours: 8am-5pm

Monday- Friday

40 hrs a week.

Most likely no OT but its still possible


100% onsite at the location listed in FG, zero remote work.


*There will be package & delivery distribution, but we dont have to emphasize many positions need the computer skills, but also need someone to deliver a package and/or accept deliveries, etc. Must lift up to 25 lbs.


- Clean/organize/stock (pantries & print/supply areas) for our 6 floors

- Service Center Tasks:

o Assist with Equipment Returns

o Clean workstations after each CSR new hire class

o Ensure peripheral equipment is stocked in storage room (i.e., monitors, mice, keyboards, cords)

- Package Distribution

- Deliver distribution must be able to physically lift up to 25 lbs.

- Print/production duties

- Mail assistance

- Meeting set-up & clean-up

- Must have proficient computer experience (i.e., Microsoft Outlook emails & calendar, basic Word)

- Must be professional business casual dress attire


Facilities Services Assistant

Based on the needs of the office, the scope of responsibilities outlined below will vary


THE ROLE

Mail, Print, and Reprographics

? Manage post and courier services to ensure timely collection and delivery, process outgoing mail and courier services procedures, using a computer to process courier mail

? Ensure production requests are prioritized and completed in a timely manner

? Perform document printing, binding, and finishing as requested; complete ad hoc production requests from other offices

? Troubleshoot printer problems

? Coordinate maintenance of production equipment including printers, binding equipment, laminator, shrink wrap, postage machines, and courier label machines

? Oversee stationery supplies and stock levels; place/coordinate orders for stationery/general office supplies; maintain appropriate records

? Escalate Uniflow secure print issues following defined protocols

? Ensure compliance with Mail, Print, Reprographics Standard Operating Procedures


Conference/meeting room support, setup, and catering

? Monitor to ensure housekeeping standards are maintained in meeting rooms

? Track upcoming meeting room bookings

? Ensure meeting rooms are set-up as requested

? Ensure technology is in working order, troubleshoot audio visual equipment issues, coordinate repairs as needed

? Coordinate and reconfirm room set up and catering, liaise with host regarding special needs (i.e., food allergies), ensure catering presentation meets requirements, appropriately refrigerate and heat food, display signage for specialty foods, discard perishable leftover food, ensure that the room is cleared ahead of the next meeting booking.

? Ensure compliance with the Meeting Room, Catering, Conferencing Standard Operating Procedures

? Develop and maintain strong relationships with caterers and local vendors; monitor performance and escalate questions/concerns to the Facilities Services Manager.


Facilities Services support

? Monitor the local Facilities Services mailbox and Service Central queue, responding promptly to inquires

? Assist with basic, first-level IT support

? Help to maintain the overall cleanliness and order/organization of the office space

? Work with the Facilities Services Manager, building management, and outside vendors to arrange for repairs and maintenance of office furnishings, fixtures, equipment and space

? Support space management activities, including assisting with the coordination of desk moves

? Support maintenance of local asset inventory listings and floor plans

? Participate in Day 1 orientation for new hires

? Ensure compliance with Soft Services Standard Operating Procedures and IT Smart Hands Standard Operating Procedures

? Other responsibilities as identified by the FSM which may include work on special projects

? Escalate questions/concerns to the Facilities Services Manager


THE REQUIREMENTS

? 4+ years of experience providing general office support in a professional office environment

? Relevant experience in printing and production

? Solid customer service skills

? Strong interpersonal skills and the ability to deal professionally with clients, vendors, and colleagues on the phone and in person

? Professional demeanor and appearance

? Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency

? Reliable and punctual

? Strong organizational and time management skills, with demonstrated ability to multi-task and prioritize effectively

? A strong focus on detail and accuracy of work

? Ability to communicate effectively, both verbally and in writing, in business standard English and in local language as appropriate

? Basic knowledge of Microsoft Office suite

? Knowledge of AV equipment and limited technology typically used in a meeting environment

? Heaving lifting will be required (50 lbs.)

? Occasional overtime may be required


**Get a complete career fit with Kelly** **** **.**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellys Human Resource Knowledge Center.
Kelly complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Posted: 2022-09-16 Expires: 2022-10-17

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Administrative Assistant II

Kelly Services
Minneapolis, MN 55405

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