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7 days old

Administrative Assistant

Kelly Services
Indianapolis, IN 46202
Make the most of your valued expertise as an Administrative Assistant!



Kelly Services is seeking candidates for a contract position with one of our customers, Lilly, a leading pharmaceutical company headquartered in Indianapolis, IN.



**For immediate consideration, please apply today! You can also email your resume directly to 2554@kellyservices.com.**



**Qualifications:**




+ High School Diploma/GED

+ Minimum of three years' experience in a professional work environment or in administrative/office management/coordinator positions.



**Responsibilities:**




+ Calendaring and Meeting Coordination.

+ Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.

+ Manage large, complex meetings at various locations and of various sizes.

+ Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.

+ Travel and Expenses.

+ Coordinate and arrange travel, including more complex travel (e.g., international, multi?city travel) for business partners including (but not limited to) air, hotel and rental car.

+ Facilitate and coordinate procuring and/or renewing business partners passport and visa for international travel.

+ Process expense reports, including complex reports (i.e. multi?currency and reconciliation of corporate accounts used for business purposes in a timely and accurate manner.

+ Embrace change and be adaptable.

+ Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own (e.g., calendaring, travel, expense reporting, etc.).

+ Create and edit documents, spreadsheets and presentations.

+ Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.

+ Assist with administrative tasks in pre?boarding and onboarding of new employees to the area as requested by the ASC manager and/or business partners.

+ Identify innovative techniques to increase productivity across the team.

+ Serve as a backup for other administrative assistants to meet workload deadlines or during absences from the office.

+ Handle additional administrative support or special projects as assigned by the ASC manager.

+ Travel/expense reporting (Concur experience preferred).

+ Travel booking (Concur experience preferred).

+ Complex meeting scheduling (Microsoft Outlook experience preferred).

+ Prioritization/ organization skills.

+ Attention to detail.

+ Problem solving.

+ Multi-tasking while working in fast-paced environment.

+ Provided support for multiple people.

+ Large meeting coordination/event planning preferred.

+ Proficient knowledge of Microsoft programs (Outlook, Skype, Word, PowerPoint, Excel, SharePoint, etc.).

+ Ability to work independently with a high level of self-management in a dynamic work environment.

+ Strong Interpersonal and organization skills.

+ Ability to prioritize and seek guidance when multiple and competing priorities arise.

+ Excellent written and verbal communication skills.

+ Must be able to maintain confidential information.

+ Fluent in English.





Pay up to $19.40/hour.



Contract is estimated 18 months in length, with benefits available:



A Kelly-sponsored group health care plan called the ACA Plan is offered to all eligible Kelly employees. The ACA Plan meets the minimum essential coverage, minimum value, and affordability requirements of the Affordable Care Act. For additional information regarding Kelly benefits, please visit www.mykelly.us .


**Why Kelly** **** **?**



Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2021-01-08 Expires: 2021-02-08

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Administrative Assistant

Kelly Services
Indianapolis, IN 46202

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