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1+ months

Administrative Assistant

Kelly Services
Irvine, CA 92604
**Administrative Assistant in Irvine, CA**


Kelly Outsourcing & Consulting Group (KellyOCG), a managed solution provider and business unit of Kelly Services, Inc., is currently seeking a Project Coordinator for a long-term engagement at one of our Global clients in **Irvine, CA.** This role is a full-time, fully benefitted position. As a KellyOCG employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from. Youll also be eligible for paid time off, including holiday, vacation and sick/personal time. All KellyOCG employees receive annual performance reviews.


1. **Purpose**


+ The scope will encompass the responsibilities of the Project Coordinator to establish and maintain a support system for structuring priorities necessary to key R&D Projects and Programs.


1. **Location**


+ Irvine, CA


1. **Responsibilities**


+ Perform project related administrative tasks.

+ Planning/coordinating, facilitating Supplier Engagements.

+ Monitor and report on project budget expenses.

+ Support the project team in the creation and reconciliation of purchase order requisitions.

+ Monitor and report on budget spend in anticipation of quarterly and fiscal year close.

+ Coordinate logistics and payment for physician engagements and project studies.

+ Planning/coordinating, facilitating small & large meetings.

+ Monitoring the daily progress of projects.

+ Providing detailed updates to project managers or other stakeholders.

+ Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits.

+ Organizing reports, and other files for easy access.

+ Time management

+ Records retention

+ Data entry

+ Updating rosters

+ Coordinate needs and issue cross functional resolution.

+ Administrative duties and responsibilities in support of R&D team.

+ Interact with various levels of management on a day-to-day basis, handling confidential documents and materials.

+ Balance the necessity of managing the calendar tightly while establishing a friendly, accessible atmosphere with peers, within the organization, and outside of it as well.

+ Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department or division-related work, and update the manager on status.

+ To provide outstanding levels of customer service to both internal and external clients.

+ Performs other duties assigned as needed.


1. **Minimum Experience**


+ Relevant Bachelors degree, or equivalent combination of education and experience.

+ 4-6 years related experience in Office Administration.

+ High level experience with Microsoft Office such as Outlook, PowerPoint, Word, and Excel.

+ High level sense of urgency while maintaining professionalism.

+ Demonstrated proficiency with productivity tools and portal technologies (i.e., Teams, SharePoint, etc.) is required.


1. **Additional Education/Experience**


+ Highly organized.

+ Excellent written and verbal communication skills.

+ Ability to work under pressure in a fast-paced, changing environment.

+ Excellent keyboarding/data entry skills (speed and accuracy).

+ Self-starter and able to work in an unsupervised environment.

+ Excellent people skills.

+ Attention to detail.


1. **Post Hire Training Plan Requirements**


+ Training plan requirements as identified in Corporate Training Procedure, CP0128


To learn more about KellyOCG and our Managed Solutions expertise, visit us at kellyocg.com **/Solutions/Business-and-Professional Services.**


**Important information:** This position is recruited by a remote Kelly office, not your local Kelly branch. Applicants must be legally permitted to work in the United States.


**Why Kelly** **** **Engineering?**


Your engineering skills are in demand, but how do you find the right fit? Easy. At Kelly Engineering, our team creates expert talent solutions to solve the worlds most critical challenges. We connect you with leading organizations where you can collaborate on innovative projects, work with cutting-edge technologies and accelerate your growth. Whether you prefer the variety and flexibility of short-term projects or are looking for a long-term opportunity, were here to guide you to the next step in your engineering career.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellys Human Resource Knowledge Center.
Kelly complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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Posted: 2022-06-20 Expires: 2022-09-08

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Administrative Assistant

Kelly Services
Irvine, CA 92604

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