JobWatch

18 days old

ADMINISTRATIVE ASSISTANT

Kelly Services
Jacksonville, FL 32232
KELLY SERVICES IS HIRING A **CONTRACT ADMINISTRATOR** IN JAX!!!

*****DIRECT HIRE OPPORTUNITY*****



**Schedule:**

Monday- Friday 8am-5pm

**Salary DOE**


**Summary:** Manages the various documents concerning construction contracts for the Southeast Division dealing with the contractors as a coordinator between clients, project manager, and subcontractors. The job duties of the Contract Administrator range from general office to technical document compliance reviews; duties include contracts for purchase or sale of equipment, materials, product, and/or services.

**Essential Duties and Responsibilities** include, but are not limited to, the following:


+ Reviews all contractual relationships of the division; identifies and applies contract procedures in accordance with Company policies.

+ Reviews contract documents to ensure compliance with federal and state laws as well as Company policies.

+ Assists in compiling contract documents including processing and proofreading multiple drafts generated during negotiations.

+ Assists in identifying and compiling federal and state reporting requirements.

+ Identifies, coordinates, and/or generates submittals in compliance with contract documents which are administrative in nature (i.e., certificates of insurance, AAP submittals, certified payrolls, safety policies, etc.)

+ Assists GM or PM with drafting, coordinating and tracking notices in compliance with the contract documents (i.e., delays and changed conditions);

+ Upholds the Company policies and processes regarding contract management and use.

+ Analyzes, organizes and performs office operations and procedures such as keyboarding, flow of correspondence, filing, requisition of specialty supplies, and other clerical services, i.e., photocopies, collates and faxes materials as necessary; formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records; maintains contract and contractor status databases;

+ Ensures the systematic transfer of documents to corporate staff for accounting and management purposes;

+ Maintains licenses and registrations required for the operations of the division; participates in the safety committee and coordinates and/or processes paperwork for reporting accidents, maintaining OSHA logs and returning employees to work. Records minutes of the safety meetings and tracks tool box meetings and safety bucks;

+ Assists in invoicing of projects and collection of past due accounts;

+ Reviews all correspondence concerning contractors and responds as necessary;

+ Establishes and maintains contact with contractors to ensure the smooth working of the contract awarding process;

+ Prepares sales proposals in accordance with BMI policies and procedures.

+ May directly supervise other employees in the various administrative roles; carries out supervisory responsibilities in accordance with the organization's policies and applicable laws;

+ Responsibilities may include: interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; and

+ Other duties as assigned.


**Competencies** : To perform the job successfully, an individual should demonstrate the following competencies:


+ Customer Service - Manages difficult or emotional customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance and meets commitments;

+ Oral Communication - Speaks clearly and persuasively in positive or negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, and participates in meetings;

+ Written Communication - Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet needs, presents numerical data effectively, able to read and interpret written information;

+ Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback; contributes to building a positive team spirit, puts success of team above own interests, able to build morale and group commitments to goals and objectives, and supports everyone's efforts to succeed;

+ Diversity - Demonstrates knowledge of EEO policy, shows respect and sensitivity for cultural differences, educates others on the value of diversity;

+ Ethics - Treats people with respect, keeps commitments, inspires the trust of others, works with integrity and ethically and upholds organizational values; and

+ Organizational Support - Follows policies and procedures, completes administrative tasks correctly and on time, supports organization's goals and values, benefits organization through outside activities, supports affirmative action and respects diversity.

+ **MUST HAVE 2 -5 YRS CONSTRUCTION EXP** . (Reviewing contracts and process)


**Qualifications:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


**Education and/or Experience:** Bachelors Degree or equivalent from a two-year accredited college with three years related experience; or equivalent combination of education and experience.


FOR IMMEDIATE CONSIDERATION PLEASE SEND RESUME TO **SOLR900@KELLYSERVICES.COM**


**You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.


**Why Kelly** **** **?**


As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2022-08-01 Expires: 2022-09-01

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ADMINISTRATIVE ASSISTANT

Kelly Services
Jacksonville, FL 32232

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