21 days old

Administrative Assistant

Kelly Services
Lihue, HI 96766
Under the general supervision of the Field Services Supervisor, the Division Clerk provides administrative, technical, and fiscal support in the day-to-day operations of the Division and Business Office.

This position demands a comprehensive understanding of UPW/AFSCMEs structure, functions, and operations to support and promote the organizations goals and objectives.

**Primary Duties Responsibilities:**

+ Assumes responsibility for all routine administrative and fiscal functions including the development, implementation, and maintenance of office systems.

+ Acquires and maintains comprehensive, current knowledge of UPW/AFSCME operations, programs, and activities, and serves as a resource person for the organization.

+ Assists the Field Services Supervisor in the education of union stewards, relative to their roles, duties, and functions.

+ Also assists in coordinating steward elections by maintaining a steward roster and monitoring expiration of stewards terms.

+ Actively participates in special projects requiring total Divisional efforts such as Section 8 meetings, contract ratifications, political action programs, community service projects, Unit fellowship activities, etc.

+ Enrolls members and updates and maintains files and member records.

+ Collects payments, issues receipts, balances accounts, posts expenditures, maintains account records, and keeps the Field Services Supervisor apprised of the status of budgetary items.

+ Operates standard office equipment to provide all clerical support including but not limited to composing letters, memos, and reports; handling in-coming and out-going mail; coordinating travel arrangements; preparing for and attending meetings; preparing, duplicating, and collating printed material; etc.

+ Greets visitors and responds to phone calls in a courteous manner, takes accurate messages, or refers callers to the appropriate staff or office.

+ Compose and prepare letters, memos, reports and other printed material. Actively maintains and organizes Division and UPW/AFSCME documents and records.

+ Orders or purchases office supplies and handles all related records under Division and UPW/AFSCME procedures.

+ Assists with the coordination of facility repairs and maintenance with vendors. Notarize documents for the membership.

+ May be required to use own vehicle for business-related errands.

**Required Skills Abilities** :

+ Excellent verbal and written communication skills.

+ Excellent interpersonal and customer service skills.

+ Excellent organizational skills and attention to detail.

+ Excellent time management skills with a proven ability to meet deadlines.

+ Strong analytical and problem-solving skills.

+ Ability to function well in a high-paced and at times stressful environment.

+ Proficient with Microsoft Office 365 or other related software.

+ Ability to operate office equipment Xerox machine, VoIP telephone, video conferencing equipment, a 10-key adding machine.

+ Maintain accurate records.

+ Work independently with minimal supervision and with project deadlines.

+ Maintain a positive working relationship with others.

**Minimum Qualifications** :

High school diploma or equivalent. Associate Degree is preferred.

Three 3 years of progressively responsible office experience which included general secretarial duties, some bookkeeping functions, and public contact.

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.


Posted: 2022-06-06 Expires: 2022-07-07

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Administrative Assistant

Kelly Services
Lihue, HI 96766

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