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24 days old

Administrative Assistant

Kelly Services
Marysville, OH 43040
A client of Kelly Services seeks a Legal Administrative Assistant for an onsite, fulltime position in Marysville, Ohio. Pay rate: $18.


Roles and Responsibilities:

Support the AHM Law Unit, Mfg./Development Legal Support Division's Operations Department and Commercial, Regulatory and Litigation Department with a focus on professionalism, customer service, initiative, and learning and sharing to continually improve efficiency and effectiveness of tasks within areas of expertise. Serve as an expert and develop technical expertise in areas of responsibility.


Daily responsibilities include:

1. Provide on-site primary support to AHM Law Unit, Mfg./Development Legal Support Division's Operations Department and

Commercial, Regulatory and Litigation Department. Provide on-site secondary support to AHM Law Mfg./Development Legal Support

Division's Employment, Workers Comp. and Immigration Department as well as virtual support to Local Manufacturing Legal Support

Department, which has teams located in Alabama, Indiana and South Carolina.

2. Create and modify moderately complex documents and presentations utilizing Microsoft Office applications (Word, Excel,

PowerPoint).

3. Schedule meetings and maintain calendars for multiple teams utilizing Outlook, book travel and submit expense

reimbursements through Honda-specific applications, enter and maintain legal matter data and documents utilizing TeamConnect

and Documentum.

4. Maintain paper and electronic (Microsoft Teams, SharePoint Online) filing system for records, correspondence, and other

materials and be responsible for organizing and maintaining a structured document framework. Serve as the Divisions Back-up

Records Representative.

5. Maintain and run regular reports for Division's Operations and Management Teams utilizing various Honda systems and

Excel.

6. Onboarding of new associates into Law, including scheduling and arranging orientation activities and ordering of technology.

7. Assist with facilitation of weekly Division meetings, and assist with planning and execution of Division-level events, such as

All Team meetings.

8. Be the primarily responsible associate for the Division's mail, packages and faxes in the Ohio office, including daily mail

retrieval, preparing and sending of mail for Division associates, sending faxes, scanning and distribution of incoming mail to

appropriate associates, and preparing/sending FedEx packages.


Daily Tasks:


Support the AHM Law Unit Mfg./Development Legal Support Division as a member of the Operations Team to maintain high-quality, consistent administrative support across the Division by creating, editing and formatting documents in Microsoft Word, Excel and PowerPoint.


Work within Division/Department specific databases including Team Connect, SharePoint, Documentum, Microsoft Teams, Mainframe, PeopleSoft, and Records Index System (Filebridge).


Schedule, plan and coordinate meetings of varying sizes across multiple Honda locations.


Provide clerical, mailing/shipping and technical support to associates in AHM Law as needed.


Arrange travel and manage expense reimbursements for Division associates. Support execution of Division projects and initiatives.


Required Skills: Demonstrated proficiency in Microsoft Office 365 applications (Teams, Excel, PowerPoint, Word and Outlook) with a focus on the ability to work within moderately complex documents, spreadsheets and presentations; strong organizational skills; strong written and verbal communication skills; strong attention to detail/accuracy; strong customer service skills; highly motivated and willing to take initiative; ability to multi-task; willingness to learn new skills; and exhibits professional demeanor and judgment and maintains confidential and sensitive information.


Desired Skills: Minimum of 2 years of professional office support experience. Position Factors (i.e. multi-plant assignment, work environment) Familiar with Honda applications such as HOT (Honda Online Travel), HEAT (Honda expense reimbursement) Mainframe and Filebridge (for records retention purposes), SAP and PeopleSoft. Estimated Amount of Overtime: 0 to 3 hours per week.


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2022-05-04 Expires: 2022-06-04

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Administrative Assistant

Kelly Services
Marysville, OH 43040

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