1+ months

Administrative Assistant MetroTech Center Brooklyn

Kelly Services
Brooklyn, NY 11225
**Job Description**

Our client a property Management Office is in need of a contractor to cover for 15 week leave. The ideal candidate will have experience working in a Property Management office.

This person will basically handle Tenant complaints, Work order Tickets, mostly email work; some phone coverage; some payroll work (in cronos)


Official Job Description below:

Building Office Administrative Assistant

Currently looking for a hard working, organized and motivated individual with Real Estate, Customer Service background. Candidate will provide administrative support to Property Managers at a Commercial Office Building. Candidate must be familiar with Property Management office operations. Administrative Assistant to provide administrative support to a small team of real estate professionals based in New York City. The successful individual needs to be highly organized and flexible to support a hard working team


Responsibilities Include:

Primary administrative responsibilities


Answer phones and greet guests. Process tenant request and issue work orders accordingly

Manage team member calendars and schedules (conference calls, internal/external meetings, travel, etc)

Arrange hospitality needs for internal/external meetings

Organization of files and data storage o Maintain Certificates Of Insurance o Maintain inventory of office supplies and ensure office equipment/technology is well maintained o Maintain Lease documents o Create Purchase Orders in Coupa and process payables o Process weekly payroll for building staff

Additional responsibilities: Support all team members within the office , Plan client events , Assistance on occasional research projects , Develop relationships with key support professionals (IT, facilities, HR, etc) within large organization Coordinate travel itineraries for team members that concur with company policies o Assist with team member expense reports and follow up on reimbursement

Knowledge and Experience

Minimum of 3-4 years in an administrative function within a team environment

Incredibly meticulous and organization skills. Willingness to occasionally support team and respond to requests beyond normal office hours.

Ability to process instructions and successfully execute on projects from start to finish.

Strong interpersonal skills and ability to deliver excellent client service. Excellent communication (written and verbal), time management, multi-tasking, and organization skills with strong attention to detail.

Diplomatic and tactful; handle confidential information appropriately. Ability to deal with ambiguity and remain calm/maintain positive attitude under pressure. Demonstrate integrity and serve as trustworthy assistant to team members.

Must have strong grasp of Microsoft Office programs (Word, Excel, Powerpoint)

**Why Kelly** **** **?**

At Kelly
Services , we work with the best. Our clients include 95 of the Fortune
100 companies, and more than 70,000 hiring managers rely on Kelly annually to access
the best talent to drive their business forward. If you only make one career connection today, connect
with Kelly.

**AboutKelly Services** ****

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people
around the world and have a role in connecting thousands more with work through our global network of
talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,
Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is
committed to employing a diverse workforce. Equal Employment Opportunity
is The Law.
Posted: 2019-07-17 Expires: 2019-09-16

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Administrative Assistant MetroTech Center Brooklyn

Kelly Services
Brooklyn, NY 11225

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast