JobWatch

10 days old

Administrative Assistant

Kelly Services
Midland, MI 48670
At Kelly Professional & Industrial, were passionate about helping you find a job that works for you. How about this one? Were seeking a **Document Administrator** to work at a fortune 500 petro-chemical client in **Midland, MI.** With us, its all about finding the job thats just right.


**Why you should apply to be** **a Document Administrator/ Admin Assistant**


+ Contract position: 8+ months (thru Feb 2023 with possibility of extension)

+ Mon Fri; 8:00 - 5:00PM

+ $21 to $25 per hour (dep on exp)


**Whats a typical day as a Administrative Assistant supporting the Financial Risk Management team? Youll be:**


Providing Administrative and Technical support to Global Director of Capital Markets, Venture Capital, Financial & Enterprise Risk Management, the Director of Global Compliance, the Director of Global Operations, and their North American teams in addition to other departmental activities and general team support.


Primary Responsibilities (include but are not limited to):


+ Any routine departmental administrative support activities


+ Daily calendar management for global director

+ All aspects of travel arrangements (airline, car, hotel, visa paperwork, directions etc.)

+ Expense reporting


+ Meeting coordination and preparation (for on and off-site meetings)

+ Provide general support to visitors

+ Answering phones

+ Manage and maintain department and counterparty contacts database and logs

+ On/off-boarding of employees (interview coordination, equipment ordering and set-up, system & security access requests etc.)

+ Office & equipment maintenance focal point (facilities, printers, phones, coffee machines etc.)

+ Order office supplies and serve as department supply focal point

+ Manage process and approvals of department vendor payments (investigate, verify charges, seek approvals, submit payments, and follow-up on status etc.)

+ Write and distribute email, correspondence memos, letters, faxes and forms

+ Develop and maintain filing systems

+ Printing, scanning, copying, creating & distributing binders, etc.

+ Create presentations (manage timely creation of routine presentations, and facilitate ad-hoc presentation needs)

+ Safety Focal Point

+ General reporting (generate, aggregate and distribute reports)

+ Other process related activities (gather counterparty financial statements, etc.)

+ Distribute and follow-up on department documentation, approvals and contracts

+ Run errands as needed.


Must haves:


+ A very strong interest in providing all aspects of administrative support to high performance teams.

+ An understanding that the mission of this role is facilitate the success of the teams in their daily activities, and therefore the candidate must act proactively to accomplish all administrative needs.

+ A self-starter, who asks for additional things to do in any slow times

+ A sense of urgency and proactive mentality, thinking ahead to what will be required to streamline the teams work.

+ Strong analytical and problem-solving skills.

+ Excellent time management skills, the ability to prioritize work, and the tenacity to drive activities to completion by their deadlines.

+ Excellent organizational skills and the ability to multi-task.

+ Strong interpersonal skills.

+ Ability to work with executives and employees of all levels.

+ A positive attitude and ability to maintain composure

+ Excellent attention to detail.


**This job might be an outstanding fit if you have:**


+ High school diploma and some college experience (Associates degree or higher in Finance, Business or Accounting preferred)

+ 3 or more years of previous successful experience in an office professional/administration role

+ Expert user of Microsoft Outlook.

+ Proficient in Microsoft Excel, Word, and PowerPoint.

+ Must be able to navigate the internet.

+ Strong written and verbal communication skills.

+ A minimum requirement for this U.S. based position is the ability to work legally in the United States on a permanent basis (U.S. citizen, U.S. Permanent Resident, or Qualifying Asylee/Refugee).


**What happens next**

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.


Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be an **Administrative Assistant** today!

\#P1


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2022-06-20 Expires: 2022-07-30

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Administrative Assistant

Kelly Services
Midland, MI 48670

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