8 days old

Administrative Assistant

Kelly Services
New York, NY 10176
**Job Description**

Our client is looking for an Administrative Coordinator to join our New York City office. Ariel is a fast growing software consulting and staffing firm with experience executing some of the largest and most difficult technology projects for our government and commercial clients. We build long-term relationships with our clients and focus on exceptional, high-touch service.

Required Qualifications

High proficiency with Microsoft Office , Outlook, Word, PowerPoint, Excel

Strong organizational, multitasking, and time management skills

Resourcefulness, a self-starter mindset, and a results-oriented approach to work

Strong sense of urgency; ability to execute quickly and effectively with follow-through

Excellent verbal and written business communication skills

Strong writing, editing, and proofreading skills preferred

Passion and curiosity for new technology

Ability to be in the office by 9:00am everyday and stay until at least 5:30pm, and have flexibility to work events after hours/occasional weekends

Essential Job Responsibilities

Administrative Support for the following:

Generate invoices and manage time sheet collection process

Update related invoicing spreadsheets, and perform basic calculations of amounts due

Retrieve and track timely receipt of supplier invoices and customer payments

Process paper mail, add clarifying annotations, scan and file, and deposit paper checks

Complete administrative paperwork

Coordinate logistics of proposal preparations, presentations, including the printing and binding of documents, preparation of proposal shipments, and the mailing and local deliveries of the submittals.

Keep proposal timelines up-to-date and Outlook Calendar current with key proposal milestones

Complete administrative proposal forms and some online research

Lead on- and off-boarding of employees, checklists, complete relevant forms, background checks, update HR info in the system and coordinate with third parties

Process payroll for consultants

Support the creation and maintenance of forms, templates, handouts, and brochures

Update the Ariel website content for new meetups, training classes, and events

Minor company website updates and other online social media related to the company for example tweets, linked in postings, blogs, articles


Help coordinate, organize, communicate and host meetup events once a month after work, must be in attendance for these events.

Help coordinate, organize, and host training events every few weeks. Events begin in the early morning and sometimes go past work hours - must be able to accommodate this. This includes being able to transport materials from the office to the event site. Occasionally these are held on weekends


Answer main phone line and order supplies

Manage calendars, schedule and organize meetings, travel, space, catering and equipment

Run various business errands, such as hand-delivery of proposals in the city

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2020-01-10 Expires: 2020-02-10

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Administrative Assistant

Kelly Services
New York, NY 10176

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