27 days old

Administrative Assistant

Kelly Services
Petaluma, CA 94953
We are seeking an Administrative Assistant to support a busy office in Petaluma, CA.

Monday - Friday Schedule

7:30 a.m. - 4:00 p.m.

Payrate: $18/hr

**Some of your tasks will be:**

+ Welcomes visitors by greeting them in-person or on the phone; directs visitors by providing instruction, answering questions, or referring to appropriate internal staff. May maintain security by monitoring visitor logbook, issuing and controlling visitor badges and controlling entry to facility from main entrance.

+ Issues and distributes PPE, safety shoes, uniforms and safety vests to visitors and facility employees (as applicable).

+ Communicates in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service-oriented offers of assistance.

+ May assist Sales Representatives by maintaining sales files, contracts, price sheets, mailings, and market research (as applicable); provides Customers with general information, facility brochures and service invoices. Creates Customer correspondence and may communicate directly with Customers; refers difficult Customer problems to appropriate location Managers or Sales Representatives.

+ Administers and controls Customer invoicing by performing data entry.

+ Assists plant management and contributes to financial control by collecting and maintaining the account receivables to include Customer master list, aging report and invoice list; maintains accounts payable records (as applicable); issues check requests; provides reports to facility management (as requested); travels to other facility nearby to perform job duties as directed by supervisor (as applicable).

+ Assists in maintaining office support by performing other office functions, including payroll and HR functions (as applicable); supports other office personnel or facility departments (as applicable) and as directed by supervisor.


+ 2 years administrative experience

+ Microsoft Office: Word | Excel

+ Customer service skills

+ Solid communication skills


+ High School Diploma or equivalent

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.


Posted: 2021-03-15 Expires: 2021-04-15

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Administrative Assistant

Kelly Services
Petaluma, CA 94953

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