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20 days old

Administrative Assistant - Pittsburg, CA

Kelly Services
Pittsburg, CA 94565
Looking for a great new position? Kelly Services is currently recruiting for an exceptional Administrative Support employee to work at one of our best customers in Pittsburg, CA. The candidate we seek to represent will be assigned to a **_long-term temporary position._**



The Administrative Assistant employee will be responsible for providing Administrative support to the Business Services team. Candidate should be highly confident in their data entry skills, computer ability and possess a high level of attention to detail. This candidate will also be responsible for regular Administrative tasks.



**Job Title:** Administrative Assistant **/** Document Specialist



**Location:** Pittsburg, CA



**Length of Assignment:** 12 months or longer



**Shift hours:** Full-time, 40 hours a week





**Primary Job Responsibilities:**




+ Office Professional support

+ Maintaining Department mailbox

+ Setting up meetings, supporting meetings

+ Travel arranging

+ 1st line of assistance with copies, printers and other office equipment

+ Invoicing

+ Copy, scan and file documents

+ Calendaring/scheduling

+ Develop spreadsheets, charts and presentations.

+ Ensures physical library documentation is properly filled out and filed

+ Publishes documents in electronic library

+ Maintains the WebEDMS system

+ Keep personnel data up to date, all phone lists, on-call list, etc. - communicate to all when updated.

+ Coordinate departmental functions, including celebrations, welcomes, farewells, etc.

+ Assist in the coordination of department transfers. Request office equipment and supplies for new employees and co-ops (including PC, docking station, PPE, chair, desk, office key)

+ Maintain new and revised Material Safety Data Sheets.

+ Ordering supplies

+ Other special projects as needed





**Requirements:**




+ High school diploma

+ 4-6 years of Administrative work experience

+ Proficient with the MS Office suite- Word, Outlook, Excel and PowerPoint

+ Scanning/document control experience

+ Must have exceptional attention to detail

+ Must be able to multi-task

+ Must be able to make decisions independently, troubleshoot and solve problems effectively

+ Ability to anticipate needs of end users

+ Reliable

+ Excellent interpersonal skills

+ Able to work with a diverse scientific community

+ Team player





**Top 3 candidate success factors for selection:**




1. Selected candidate MUST have an ability to be creative in solving issues and have a strong intuitive sense.

2. Candidate work history should show an ability to have proven work ethic with strong ability to work independently with confidence on an understood process.

3. Selected candidate will have strong interpersonal skills with an ability to work well in a strong team environment, which will be needed to gather information.





**Important information: This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the Submit resume button or Apply Now to submit your resume. You may also contact the recruiter, Ann Delestine at 206-524-6980 only if you have submitted your resume.**



**_Due to the high volume of responses anticipated, only qualified candidates will be contacted._**










**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-10-25 Expires: 2019-11-25

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Administrative Assistant - Pittsburg, CA

Kelly Services
Pittsburg, CA 94565

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