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Administrative Assistant

Kelly Services

San Francisco, CA
Job Code:
Kelly Services
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Job Details

Job Title Administrative Assistant

Jobid US1422DL_24805440

Location: San Francisco, CA, 94103, USA

Description **Job Description**

Summary of Duties:

- Answer a multi-line phone system.

- Process expense reports and A/P, invoicing, human resource duties such as vacation & sick time and weekly recaps for corporate office.

- Manage vendors such as copier/plotter, janitorial or landscaping for both home and field offices as well as ordering all office supplies.

- Perform general clerical duties to include but not limited to: taking meeting minutes, general word processing, copying, mailing, and filing.

- Coordinate activities (meetings, presentations, etc.) across multiple teams.

- Compiling and checking reports from multiple project teams for Group Executives review on a weekly, monthly and quarterly basis.

- Assist project managers with preparing bid documents, construction documents such as submittals and RFI-s as well as processing change orders.

- Transmitting, logging and tracking submitted construction documents.

- Work independently in a variety of functions from routine nature to complex special projects.

- Oversee administrative procedures and guidelines to assure all projects are adhering to office protocol .

Basic Qualifications:

- Strong computer skills including but not limited to Microsoft office products (Excel, Word, PowerPoint, Outlook, etc.) as well as Adobe.

- Multi-tasking, problem solving, strong verbal communications.

- Experience working in a technical environment where you are required to follow detailed complex methods and procedures.

- Must be analytical, detail oriented, and conscientious of your work.

- Construction administration experience.

Additional Qualifications Preferred but Not Required:

- Understanding and management of FTP sites such as Sharefile, Box, Newforma, and Dropbox.

- Experience with Construction Software such as ProLog by Merdian Systems, Foundation, Ebuilder, Textura and Bluebeam.

- Experience with scheduling online meetings through WebEx or GoToMeeting.

**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.

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