JobWatch

19 days old

Administrative Assistant: School System

Kelly Services
Hillsborough, NC 27278
Administrative Assistant: Educational Setting



POSITION PURPOSE:



The Administrative Assistant is responsible for performing a large variety of technical functions involving public contact and administrative duties as an assistant to a top-level administrator. Most actions are directed by the general policies and precedents of the system or by own judgment. Within the limits of the employee's assigned authority, the employee is expected to analyze and resolve problems independently. Work involves receiving and transcribing confidential correspondence, screening and independently handling a variety of inquiries by telephone and in person, and maintaining a variety of records and files. The Administrative Assistant is responsible for explaining program policies and procedures, and for disseminating information to the general public pertaining to the operation of the school system. The Administrative Assistant is also responsible for managing data and providing specialized information.



The Administrative Assistant functions as the primary support to the Deputy Superintendent and is expected to have considerable knowledge of the particular area to which assigned. Work typically involves several steps and requires the selection of the most appropriate action within procedural and operational guidelines. Work also involves receiving correspondence, screening and independently handling a variety of routine inquiries by telephone and in person, and maintaining a variety of records and files. The Administrative Assistant is also responsible for assimilating information from a variety of sources to compose letters, generate reports and provide informational data. The Administrative Assistant utilizes a large variety of guidelines, some of which may be technical and require interpretation to analyze facts and determine the correct procedure to use for follow up. In general, the Administrative Assistant is expected to resolve problems independently and use good judgment in determining which problems require the intervention of the Deputy Superintendent.





MINIMUM QUALIFICATIONS:



KNOWLEDGE, SKILLS, AND ABILITIES



Considerable knowledge of the operations and activities of the department



Thorough knowledge of board policies and procedures



Thorough knowledge of and ability to use correct grammar, vocabulary, spelling and punctuation



Thorough knowledge of modern office practices and procedures



General knowledge of bookkeeping



Considerable knowledge of common word processing, spreadsheet, electronic mail and file maintenance programs



Ability to generate correspondence, spreadsheets, and reports independently



Ability to interact and deal with the public and employees in a professional manner



Ability to perform basic bookkeeping tasks



Ability to sort and distribute documents



Ability to maintain confidential information and use discretion and good judgment



Ability to maintain complete and accurate records and to develop standard reports from those records Ability to learn, interpret and explain policies, regulations and programs



Ability to multi -task in a fast-paced environment



Ability to establish and maintain effective working relationships as necessitated by work assignments Ability to perform under stress and assist others in stressful and/or emergency situations





MINIMUM EDUCATION, TRAINING, AND EXPERIENCE:



Associates Degree from an accredited institution in the field of secretarial science, human resources, public relations, office management, or other related field



Three (3) years of experience in an office setting supporting a high-level administrator



Any equivalent combination of training and experience that provides the required knowledge, skills and abilities





CERTIFICATION AND LICENSE REQUIREMENTS



Must possess a valid motor vehicle license administered by the NC Division of Motor Vehicles





PREFERRED QUALIFICATIONS:



Bachelors Degree from an accredited institution in a related field



Five (5) years of experience in a public school system office setting supporting a high level administrator



Experience in taking dictation and utilizing shorthand



Bilingual





WORKING CONDITIONS PHYSICAL DEMANDS Work is considered light physical work requiring the exertion of up to 20 pounds of force.






**Why Kelly** **** **?**



Looking for meaningful work that enriches the lives of students in your community? At Kelly Education, we connect passionate people with great jobs in local schools. Whether youre looking to work a few days a week or every day, want to work in a classroom or a non-instructional rolewell connect you with flexible work you can feel good about. Even if youre new to the education field, our thorough training and orientation will prepare you to be successful.





**About Kelly** ****




At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.



Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2020-11-16 Expires: 2020-12-17

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Administrative Assistant: School System

Kelly Services
Hillsborough, NC 27278

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