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1+ months

Administrative Assistant

Kelly Services
Shreveport, LA 71133
**Job Description**


The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.


Responsibilities:


Answer and direct phone calls


Organize and schedule meetings and appointments


Maintain contact lists


Produce and distribute correspondence memos, letters, faxes and forms


Assist in the preparation of regularly scheduled reports


Develop and maintain a filing system


Order office supplies


Book travel arrangements


Submit and reconcile expense reports


Provide general support to visitors


Provide information by answering questions and requests


Take dictation


Research and creates presentations


Generate reports


Handle multiple projects


Prepare and monitor invoices


Develop administrative staff by providing information, educational opportunities and experiential growth opportunities


Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques


Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies


Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies


Contribute to team effort by accomplishing related results as needed


Carry out administrative duties such as filing, typing, copying, binding, scanning etc.


Organize travel arrangements for senior managers


Write letters and emails on behalf of other office staff


Book conference calls, rooms, taxis, couriers, hotels etc.


Cover the reception desk when required


Maintain computer and manual filing systems


Handle sensitive information in a confidential manner


Take accurate minutes of meetings


Coordinate office procedures


Reply to email, telephone or face to face inquiries


Develop and update administrative systems to make them more efficient


Resolve administrative problems


Receive, sort and distribute the mail


Answer telephone calls and pass them on


Manage staff appointments


*Must pass data entry, word and excel assessments.*


**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-10-14 Expires: 2019-12-14

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Administrative Assistant

Kelly Services
Shreveport, LA 71133

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