9 days old

Administrative Assistant

Kelly Services
South San Francisco, CA 94080
**At Kelly** **** **Professional & Industrial, were passionate about helping you find a job that works for you. How about this one?** Were seeking an **Administrative Assistant** to work at a pharmaceutical company in San Francisco, CA. With us, its all about finding the job thats just right.

**Pay Rate** : $33-37 per hour

**Work hours:** 8am - 5pm

The **Administrative Assistant** provides administrative support to the Marketing business supporting two Directors and back-up for the VPs assistant. Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating, or modifying business documents, preparing presentations from source materials, handling Teams, Zoom and Telepresence setups, acting as a liaison for remote access issues and work collaboratively with other admins in the department.

**Essential Duties and Responsibilities include the following:**

+ Provides general administrative support. May provide back up support to higher-level management as needed.

+ Effectively monitors manager and team calendars, proactively solves conflicts

+ Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

+ Interacts with high-level executives and handles confidential or business-sensitive information.

+ May include some support for tracking budget expenditures.

+ Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

+ Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site

+ Coordinates new employee office set-ups and onboarding.

+ May train/coordinate work for new administrative assistants.

+ Operates with general instruction and some supervision

+ Safeguards Abbvie confidential information

**Requirements and Qualifications:**

+ Some college preferred.

+ Some leadership or supervisory experience desired

+ Experience working in pharmaceutical company or CRO strongly preferred.

+ 5+ years previous admin experience supporting executives

+ Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements

+ Make it happen spirit & attitude as well as persistence.

+ Learns fast, grasps the "essence" and can change course quickly where needed

+ Experience with Marketing trade shows, Health industry/Medical Device or Pharma/biotech is a plus.

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2021-11-19 Expires: 2021-12-20

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Administrative Assistant

Kelly Services
South San Francisco, CA 94080

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