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22 days old

Administrative Assistant-Wilmington DE

Kelly Services
Wilmington, DE 19806
**Kelly Services hiring an administrative assistant at Dow in Wilmington Delaware! (zip code 19803)**



DUE TO THE HIGH VOLUME OF APPLICANTS, ONLY THE MOST QUALIFIED CANDIDATES WILL BE CONSIDERED.



Dow has an opening for an Administrative Assistant in Wilmington, DE. The person in this role will provide administrative support to a Research & Development (R&D) leader. In addition, the person will perform other duties to support Wilmington site and department needs.




+ Provide administrative support Wilmington Site and High-Pressure Unit leader

+ Assists leader with annual performance review process. (Example: Compiling feedback providers, generating emails to feedback providers, feedback compilation, scheduling feedback sessions)

+ Attends weekly reoccurring meeting with leader to maintain a steady flow of communication as well review/ adjust any calendar conflicts

+ Prepare monthly expense reports (Concur)

+ Oversees the overall office flow, functionality, and health of the department

+ Organize and coordinate meetings, agendas, routine correspondence, and department presentations as needed

+ Travel Coordination - Creates travel profiles, aides others in travel arrangements utilizing knowledge of travel website, policies, the Company Shuttle or commercial airlines and current Company, Site and Department travel restrictions.

+ Organizes department recognition events including retirement celebrations, milestone celebrations, etc.

+ Maintains phone lists, department shared distribution lists, Contractor Database and organizational charts monthly.

+ Schedule conference rooms, order lunches, & send out meeting requests as needed

+ Act as security contact for incoming visitors to ESL site

+ Responsible for Onboarding/Off boarding new/Exiting employees, contractors, transfers, etc. This includes coordinating office moves, setting up phone, new/delete login accounts, requesting badge access, work station, name plate, etc. using the Employee Integration Process.

+ Maintains copiers, fax machines and calls for repairs when needed.

+ Ensures personnel emergency information is accurate for employee notification, hurricane duty, evacuation information, and ripple lists

+ Building management (mail distribution, office lock request and key process, Building Sign In/Out Accountability log)

+ Submit Employee Information Change (EIC) forms to Human Resources

+ Subject Matter Expert (SME) for general Human Resources (HR) website for policies, procedures, and guidelines

+ Work with site timekeeper on any issues for non-exempt and contract hourly employees.

+ Submit payroll corrections as needed

+ Maintain Over-Time reports and update metrics for the leader

+ Purchasing and Expense Reporting Focal Point assisting individuals with Global Expense Reporting System tool.

+ Manage budget for meals, material & supplies for recognition, meetings, and approved events.

+ Liaison for vendors/suppliers of Uniforms, Water, Coffee, Ice, Cell Phones, Office Supplies, Safety Glasses, Safety Shoes, etc. Tracks purchases and ensures that we are compliant with policies regarding payment (frequency of allowed purchase by employee)

+ Maintain office supply cabinet. Routinely monitors and follows up with vendors as required.

+ Subject Matter Expert (SME) for Office Equipment & Tools, including Copy Centers, Workstations, Peripherals, Projectors, IP Phones, VPN, etc.

+ Train department personnel on new hardware or software as current programs are replaced.

+ Manages cell phones, radios, etc. for department employees, including billing and hardware issues.

+ Supplier contact for office equipment troubleshooting services, maintenance, and supplies.

+ Schedules building maintenance and is a contact for Facilities Maintenance for building problems and employee communication.

+ Filing of paper and electronic documents as needed, within records management guidelines.

+ Add, Remove, & maintain group file shares

+ Creates and maintains confidential personnel files, and ensures information is kept according to Company Records



Long-term contract with possibility to be hired direct



Requires admin assistant and data entry work and high school diploma or GED



Monday-Friday



$21.50/hour



Paid weekly



Benefits after 30 days



THIS JOB IS BEING HANDLED BY A REMOTE RECRUITER, NOT A LOCAL KELLY SERVICES OFFICE. FOR IMMEDIATE CONSIDERATION PLEASE EMAIL YOUR RESUME AS A MICROSOFT WORD DOCUMENT, TO MICHELLE AT MICF116@KELLYSERVICES.COM




**Why Kelly** **** **?**


At Kelly
Services , we work with the best. Our clients include 95 of the Fortune
100 companies, and more than 70,000 hiring managers rely on Kelly annually to access
the best talent to drive their business forward. If you only make one career connection today, connect
with Kelly.




**AboutKelly Services** ****




As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people
around the world and have a role in connecting thousands more with work through our global network of
talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .


Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,
Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is
committed to employing a diverse workforce. Equal Employment Opportunity
is The Law.
Posted: 2019-07-31 Expires: 2019-09-02

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Administrative Assistant-Wilmington DE

Kelly Services
Wilmington, DE 19806

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