10 days old

Administrative Associate

Kelly Services
South San Francisco, CA 94080
**Job Description**


For over 70 years, Kelly Services has been connecting top talent with some of the largest and most renowned companies across the globe. Today, we are proud to offer a contracted role with a multinational biotechnology firm in South San Francisco!

This Administrative Associate position will provide timely, accurate and effective administrative support to the Heads of External Quality Control, ExQ Emerging Markets, ExQ Quality Systems and Operations. With minimal direction, the incumbent will be responsible for a wide range of duties as outlined below, with a strong emphasis on organization and proactive coordination of departmental activities and projects with a broad reach. Accountable for compliance with all laws, regulations and policies govern the conduct of GNE activities.


- Manage calendar for External Quality leaders in complex global environment. Make independent decisions regarding priorities to reduce conflicts and accommodate high priority commitments. Interface globally to arrange and manage appointments.

- Plan and coordinate global travel, arrange and follow through with onsite/offsite meetings including large department or senior leadership meetings, working with outside vendors; creating contracts and purchase orders, and process payment and expense reports.

- Proactively gather information and prepare documents for upcoming departmental meetings.

- Manage meetings including scheduling, handle all logistics (room set up, catering if needed, agenda, AV/technology requirements, handouts, etc.), including coordination of content for meetings/activities, including offsite meetings.

- Serve as the "go-to-person" for general operational or administrative questions or other inquiries. Provide general information for the organization.

- Create & maintain Google sites and organize files within the site.

- Run metrics reports and publish metrics.

- Prepare edit correspondence, reports and presentations. Maintain organization charts and other department documents and presentations. Independently create presentations with general direction.

- Exercise independent judgment and discretion with sensitive/confidential and proprietary information.

- Partner with the other administrative support and other staff to maximize

the efficiency of the work group.

- Process Vendor SOW, creates PO and processes invoices. Interacts with Contracts, Procurement and Vendor Finance.

- Schedule department recruitment and manage on-boarding of new employees.

- Ensure all assigned work is completed on time and with high quality.

- Works collaboratively, effectively and efficiently with all internal and external partners.


- 2 years previous experience supporting a senior leader. BA/BS degree recommended.

- Proven ability to work independently, highly organized and effective in handling multi- detail-oriented projects in fast paced environment.

- Strong communication and interpersonal skills; a team player.

- Ability to interact with all employees within the organization, including senior leaders and respond to the needs of the business.

- Ability to independently resolve issues through the use of available resources.

- Must demonstrate outstanding computer skills and specific proficiencies with Google applications (gSites, Calendar, Mail, Sheets, Slides) and MS Office (Word, Excel, PowerPoint and Visio).

- Ability to communicate (verbal and written form).

- Attentive to cultural sensitivities; previous work in a global environment a plus.


Contact your local Kelly Services office in San Mateo to apply, or to learn more! (650) 513-5000 OR

Schedule may fluctuate between 20 to 30 hours per week.

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-11-04 Expires: 2019-12-05

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Administrative Associate

Kelly Services
South San Francisco, CA 94080

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