8 days old

Adminstrative Assistant 1

Kelly Services
Hayward, CA 94540
We have a great Temp to Hire opportunity for an Administrative Assistant 1 for our Client at E&J Gallo Sales located in Hayward CA.

This is not a remote job.

Pay: $18.00 - $21.00/hr (DOE)

M-F: 8am-5pm


Under general supervision performs administrative assignments in support of the Department Manager.


Prepares presentations, correspondence, point of sale, and other internal documents.

Compiles and enters data, preparing a variety of reports.

Processes requests and tracks information for distributor (donation requests, wine withdrawals, inventory, etc.).

Makes reservations and travel arrangements for the distributor.

Opens and distributes mail and coordinates distribution of materials for Sales Team.

Answers phones, takes and forwards messages.

Coordinates conference calls, meetings, winery tours, and special events.

Establishes and maintains files.

Reconciles company credit card statements for distributor purchases.

Orders office supplies; ensures that supplies are organized and readily available.

Resolves routine and complex department related inquiries.

Handles sensitive and confidential information in a professional manner.

Facilitates new hire orientation and exit interviews.

Coordinates and receive distributor deliveries.

Performs other duties and special projects as necessary.

Practices safe work habits and, if accountable for others, ensures their understanding and compliance of such habits.

Maintains satisfactory attendance, to include timeliness.

Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations.

This job description reflects managements assignments of essential functions; it does not prescribe or restrict the tasks that may be assigned.


QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


High school diploma or GED.

1 year prior administrative support experience.

Knowledge of standard office practices and procedures including excellent grammar, spelling and composition skills.

Experience operating standard office equipment.

Skilled in the use of Microsoft Office applications at a basic level.

Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.

Skilled in composing and formatting correspondence, business proposals and presentations.

Skilled in adding, subtracting, multiplying and dividing using whole numbers.

Uses discretion when dealing with confidential information.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, use hands to handle reports. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and move up to 10 pounds. Specific vision abilities required by this job include close vision.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is quiet to moderate.

EEO/AA M/F/Vet/Disability

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2021-01-11 Expires: 2021-02-11

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Adminstrative Assistant 1

Kelly Services
Hayward, CA 94540

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