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22 days old

Aviation Administrative Assistant

Kelly Services
Houston, TX 77007
**Kelly Services is currently seeking an Aviation Administrative Assistant with one of our top clients in Houston, TX!**





**Aviation Administrative Assistant**



**Position Type:** 2-3 Month Contract



**Level:** Mid-Senior



**Location:** Houston, TX 77032



**Pay Rate:** Based on experience / paid weekly



**Work hours:** 8am 5pm Monday - Friday





**Aviation Administrative Assistant Responsibilities:**




+ Scheduling aircraft, administrative support and invoicing/AP duties.

+ The ideal candidate will be able to work independently and will have a direct communication style.

+ This person will interact with all levels within the organization.

+ Previous experience in a similar role is required. Aircraft Scheduler Duties: Scheduling corporate aircraft, arranging hotels, rental cars, catering, passenger services

+ Telephone and email contact with Executive Administrative Assistants Inputting scheduled trips into PFM Professional Flight Management aviation software system, adding necessary notes, and entering Flight Logs after trip returns

+ Distribute completed flight itinerary to Executive Assistants and passengers

+ Work with Law liaison for Board of Directors meetings

+ Generate various reports for Management from PFM Be cross trained in Scheduler/Dispatch duties utilizing Professional Flight Management system SAP



**Invoicing Duties:**




+ Process all invoices for payment through SAP Forward any invoices received on site to Accounts Payable for processing Reconcile statements from vendors with invoices

+ Regular contact with vendors and Accounting on status of paid invoices, invoices with discrepancies

+ Various filing Monthly reconciliation of SAP Ledgers Budget preparation and entering information in Hyperion System



**Administrative Duties:**




+ Sort and distribute daily mail

+ Timekeeping for all Aviation staff Maintaining Aircraft Aviation files

+ Maintain updated Aviation contact list for phone numbers and other necessary contact personnel

+ Order office supplies when necessary

+ Maintain Aviation Petty cash accounts

+ Monthly Fuel Report Annual year end Aviation reports Quarterly

+ Maintain Aviation equipment inventory listing Renewal of various

+ Answer incoming phone calls, direct appropriate calls, or take message

+ Typing duties for Managers when necessary

+ Screen visitors, vendors at security gate



**Software used:**




+ Word, Excel, Access, Outlook, Hyperion for Budget, SAP for Invoices and Timekeeping



**Minimum (Required) Qualifications:**




+ Bachelors Degree or 2-3 years equivalent experience

+ Do not need to have an Accounting degree but must enjoy feel comfortable working with numbers, investigating figures for Budget, etc.





**Apply Today!**





**About Kelly Services**



As a workforce advocate for over 70 years, we are proud to have a role in managing employment opportunities for more than one million workers around the globe. We employ 550,000 of these individuals directly with the remaining workers engaged through our talent supply chain network of supplier partners. Revenue in 2015 was $5.5 billion. Visit kellyservices.com and connect with us on Facebook , LinkedIn and Twitter .





Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.






**Why Kelly** **** **?**


At Kelly
Services , we work with the best. Our clients include 95 of the Fortune
100 companies, and more than 70,000 hiring managers rely on Kelly annually to access
the best talent to drive their business forward. If you only make one career connection today, connect
with Kelly.




**AboutKelly Services** ****




As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people
around the world and have a role in connecting thousands more with work through our global network of
talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .


Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,
Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is
committed to employing a diverse workforce. Equal Employment Opportunity
is The Law.
Posted: 2019-07-29 Expires: 2019-08-29

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Aviation Administrative Assistant

Kelly Services
Houston, TX 77007

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