8 days old

Biotech/Life Science Executive Assistant

Kelly Services
San Francisco, CA 94103
  • Jobs Rated
**Kelly Services** is currently looking for an **Executive Assistant** to work with a biotechnology company dedicated to the research and development of novel therapeutics to treat inflammatory diseases due to vascular dysfunction

The successful candidate will be responsible for supporting an executive team and help manage a small office with plans for growth (currently at 15 employees with plans to nearly double in size over the coming year). The successful candidate will need experience performing a wide range of office management and high-level administrative activities while ensuring a productive work environment and efficient office operations.

**Position:** Executive Assistant

**Location:** South San Francisco, CA

**Schedule:** Flexible

**Pay Rate:** Depends on Experience

**Roles and Responsibilities:**

+ Calendar scheduling including agenda preparation for internal and external visitors or staff

+ Proactively manage calendars and remain flexible to multiple changes

+ Responsible for arranging travel, making reservations, and keeping details organized

+ Provide high-quality support while anticipating needs

+ Develop and demonstrate working knowledge of systems and serves as a go to person for frequently asked questions

+ Coordinate meetings and other corporate events

+ Organize and order company and business lunches

+ Works with office manager to proactively find ways to engage employees (i.e. decorating office for holidays, potlucks, collaborative activities, off site events, etc.)

+ Works with office manager for office and break room supply management and curating company SWAG materials

+ Backup office operations and aspects of the office including vendor relations and liaison for the landlord

+ Serves as backup interface of key external administrative service providers such as facilities, IT, HR and accounting

+ Perform intermediate to advanced desktop publishing including word processing, spreadsheets, and presentations

+ Draft, review, and/or edit written material to ensure accuracy, neatness, correct punctuation, and grammar; recommend changes to improve readability and clarity

+ Transcribe information of a technical, confidential, and/or sensitive nature; may be required to take meeting minutes from time to time

+ Assist with presentations and related collateral materials

**Qualifications and Experience:**

+ Associates or Bachelors degree in Business or the equivalent knowledge and experience required

+ 5+ years of related executive assistant experience with demonstrated growth required in a start-up environment with **at least 3 years in biotech/life science industry required**

+ Must demonstrate intermediate to advanced computer skills and software application proficiency in Microsoft Word, Excel, PowerPoint and Outlook. PowerPoint experience preferred

+ Experienced in administering online, cloud-based applications (i.e. Zoom & DocuSign)

+ Familiarity with Cloud based sharing and storage (i.e. Box and SharePoint)

+ Excellent organizational, communication and analytical skills with a meticulous attention to detail with a proven track record of serious commitment to accuracy and quality while meeting goals or deadlines

Please apply if you are interested in learning more about this opportunity. We are looking to bring on qualified candidates as soon as possible.

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Jobs Rated Reports for Executive Assistant

Posted: 2022-05-09 Expires: 2022-06-09

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Biotech/Life Science Executive Assistant

Kelly Services
San Francisco, CA 94103

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Executive Assistant
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