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5 days old

Biotech Office Manager Needed

Kelly Services
South San Francisco, CA 94080
Kelly Services is immediately hiring for an Office Manager for one of our clients in South San Francisco. Our client is a successful company in the Biotechnology/Pharmaceutical Industry and they are looking for an experienced/ organized individual to join their team directly.


Hours:


M-F 8AM-5pm


Pay: 45+ DOE


**Responsibilities:**


Manage office operations and oversee all aspects of the office including vendor relations and liaison for the landlord


Serves as the initial, highly professional interface with key external contacts such as customers and vendors and shows effective written and verbal communication with external as well as all internal contacts including management, staff, and contractors


Serves as primary interface of key external administrative service providers such as facilities, IT, HR and accounting


Helps establish and maintain office systems such as electronic filing systems (Box), Zoom, DocuSign, facility layouts, and office/lab equipment


Develops and demonstrates working knowledge of systems and serves as primary go to person for frequently asked questions


Proactively find ways to engage employees (i.e. decorating office for holidays, potlucks, collaborative activities, etc.)


Office and break room supply management and curate company SWAG materials


Coordinate meetings and other corporate events


Organize and order company and business lunches


Oversee facility move to a new location (work closely with designated lab personnel for managing both lab and office move components)


Oversee facilities repairs and maintenance


Maintain necessary facility permits and facilitate any required inspections


Support human resources administration


Perform other related duties as requested


Calendar scheduling including agenda preparation for internal and external visitors or staff


Proactively manage calendars and remain flexible to multiple changes


Responsible for arranging travel, making reservations, working with travel company and keeping details organized


Provide high-quality support while anticipating needs


Perform intermediate to advanced desktop publishing including word processing, spreadsheets, and presentations


Draft, review, and/or edit written material to ensure accuracy, neatness, correct punctuation, and grammar; recommend changes to improve readability and clarity


Transcribe information of a technical, confidential, and/or sensitive nature; may be required to take meeting minutes from time to time


Assist with presentations and related collateral materials


Perform other related duties as requested


**Qualifications:**


5+ years of related office manager/administrative experience with demonstrated growth required in a start-up environment with at least 3 years in biotech/life science industry required


Must demonstrate intermediate to advanced computer skills and software application proficiency in Microsoft Word, Excel, PowerPoint and Outlook. PowerPoint experience preferred


Experienced in administering online, cloud-based applications (i.e. Zoom & DocuSign)


Familiarity with Cloud based sharing and storage (i.e. Box)


Team player and self-starter with the ability to work collaboratively across the business and with all levels of the organization and independently on multiple projects concurrently in a fast-paced environment with strong time management and organizational skills to meet deadlines, and respond quickly and efficiently


Excellent organizational, communication and analytical skills with a meticulous attention to detail with a proven track record of serious commitment to accuracy and quality while meeting goals or deadlines


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2021-10-11 Expires: 2021-11-11

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Biotech Office Manager Needed

Kelly Services
South San Francisco, CA 94080

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