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27 days old

Clerk, Sr Records

Kelly Services
Canonsburg, PA 15317
**Your next good thing is right here** . At Kelly Professional & Industrial, were all about helping you discover whats next in your career. And we just so happen to be seeking a **Sr. Records Clerk** to work for a client in Canonsburg, PA 15317. If this sounds like the right fit for you, read on and apply!


**TEMP TO HIRE**


**Schedule:** Monday- Friday, 8:00 AM- 5:00 PM

**Pay Rate** : $18.14 per hour


90% of the time this position will be remote. The candidate will be provided a laptop they will work from. This position will involve searching the customers portal verifying certain documents are present. (This is an Oil and Gas company). They will be navigating throughout the customers software program confirming project name, project number, lease numbers, etc. are present in their system. Possibly in the beginning during training they may be lifting boxes of documents (approx. 30lbs), but this is unlikely. You will need to drive to the Equitrans Office in Southpoint (Canonsburg PA) for training, after that work will be remote. We are looking for someone who is tech savvy. Experience with SharePoint is preferred but not mandatory, (Current software system customer is using, but this will be changing over to a new system call M-Files). The candidate will receive complete training on this on the new system.


**Day to Day Responsibilities for a** **Sr. Records Clerk:**


+ Under the supervision of the Ricoh Records Manager, Records Supervisor, or Site Manager, pursuant to the firms records management procedures and guidance, oversees and coordinates daily tasks, workflow and special projects within the Records Management Department; including, but not limited to, creation, tracking, monitoring, labeling, delivery, closure and storage of active and/or inactive client or firm files.

+ File maintenance including filing and indexing records.

+ Interfaces with supervisors, co-workers, and other staff members for the purpose of exchanging information.

+ Most contact is internal to the organization.

+ Perform records center operations tasks in accordance with established RIM procedures.


+ Respond to specific requests by searching, locating, retrieving, and delivering records or information through established procedures and delivery systems in a timely manner.

+ Receive files for entry into Records Management System (RMS); review for accuracy and enters data. Sort, classify, and code material for filing, indexing and shelving.

+ Prepare new files within file classification plan, both physical files and electronic files.

+ Maintain timely, accurate, and complete filing, interfiling, and indexing as required.

+ Generate labels and bar coding as necessary to track files.


+ Accurately perform interfiling of loose items on timely basis.

+ Perform assigned tasks that support the organizations legal hold process.

+ Perform database queries and reports of activities as needed.

+ Retrieve and arrange file delivery as requested.

+ Access, compile, gather, and issue requested records and information.


+ Receive and process records transferred to inactive storage in accordance with established schedules.

+ Perform assigned tasks supporting the implementation of the organizations approved retention schedule.

+ Scan records as directed, saving images in accordance with ESI policies and procedures.

+ Serves as key contact with offsite storage vendors.

+ Maintain accurate check out system.


+ Maintain confidentiality and privacy of all firm and client files.

+ Maintain organized Central File room, or backup file areas as directed.

+ Perform backup and disaster recovery processes as directed.

+ Monitor Records Management email and voicemail boxes and responds appropriately to requests and inquiries.

+ Provide exemplary customer service.


+ Handle special projects such as destruction implementation as directed.

+ Provide input to management based on current and projected workload.

+ Knowledge Of: - RIM, EDRM, ESI industry best practices.


**REQUIREMENTS:**


+ Minimum high school diploma or equivalent; Prefer BA or AA; special training in RM a plus.

+ One or more years of college with specialized course work in administrative management and computer technology.

+ Requires experience in operating office equipment such as reprographics equipment, calculators, and reader/printers.

+ Law firm experience dealing with legal secretaries, paralegals, attorneys.

+ Strong customer service and communication skills.

+ Good typing skills and basic computer skills with diligent attention to detail.

+ Records experience helpful or previous filing experience with cataloging systems.

+ Attention to detail very important.

+ Ability to handle special projects assigned by records specialists/managers.

+ Professional appearance, adherence to dress code. (Business casual)

+ Prefer candidates with experience in an active records environment.


**What happens next?**


Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more.


Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be a **Sr. Records Clerk** today!


**Get a complete career fit with Kelly** **** **.**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellys Human Resource Knowledge Center.
Kelly complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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Posted: 2022-09-05 Expires: 2022-10-06

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Clerk, Sr Records

Kelly Services
Canonsburg, PA 15317

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