12 days old

Clinical Operations Manager

Kelly Services
Rockville, MD 20851
Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking a **Clinical Operations Manager with the National Institutes of Health in Rockville, Maryland.**

This is a long-term contract position which offers:

- Competitive salary with comprehensive benefit package

- Opportunity to work at NIH, the world's foremost medical research center

- Learn more about what Kelly can do for you at


Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health. The primary objective is to provide services and deliverables through performance of support services.

**Field of Study**

- Neuroscience - General Business - Business Management

and Administration


- SharePoint - MS Office - WebEx - ITAS


- Excellent analytical, troubleshooting, organizational and time

management skills


+ Provides technical support to assist with the operational management of administrative functions within the clinic.

+ Provide direct administrative support for Director of NCS (Clinical Neuropsychology Service; Snow).

+ Assists in planning, coordinating and managing various programs and work projects.

+ Overarching responsibilities include: organizing, updating, and maintaining study and patient databases and reports; data entry and maintaining and ensuring data accuracy; maintaining documents and files; maintaining patient, student, and staff schedules; organizing staff, extern (student) and psychometrist activities; organizing and maintaining inventory and purchases; implementing procedures to ensure that work products are completed in a timely and consistent manner; and organizing and maintaining technological devices and property

+ Ensures compliance with required program, administrative and management deadlines.

+ Maintain Directors calendars (schedule meetings, doodle polls, etc.) and patient evaluation calendars

+ Collects, enters and updates data into tracking database.

+ Schedule patient evaluations through use of the computerized systems and through correspondence with NIH physicians, nursing, and coordinators.

+ Assists with budget tracking and protocol management.

+ Create and circulate weekly patient evaluation list and staff assignments (i.e., which clinician, psychometrist, and student will be evaluating each patient).

+ Requests and initiates the purchase of materials, supplies and equipment.

+ Assist in the scoring and processing of neurocognitive testing of research participants. Use Microsoft office, including Word, Excel, and PowerPoint

+ Arranges and coordinates scientific meetings, seminars and conferences and provides appropriate background materials.

+ Maintain and organize NCS share drives and document management platforms, such as SharePoint . Enter documents and properly code them into document management platforms such as SharePoint

+ Performs various clinical literature searches, and receives, reviews and prepares clinical or technical reports.

+ Use document management platforms, such as SharePoint, to track patient/subject evaluation progress and store patient evaluation documents

+ Help develop and maintain other document management platforms and/or databases, such as to track extern patient/subject evaluation progress or referral source

+ Scanning, uploading, and archiving paper charts onto SharePoint and servers as well as overseeing such activities of others . QA files, data, and documents on SharePoint

+ Assist with efforts to go paperless (organizing file cabinets, scanning materials for scoring, scanning patient files) and maintain systems put in place . Shredding old files and documents that have been properly scanned, uploaded, and electronically stored

+ Enter data into CTDB, CiSTAR, other databases o Maintain database/spreadsheet of status of patient file status

+ Export and prepare data for analyses; Organize paper charts and prepare for patient visits; Maintain organization of physical office space, materials (files, equipment, test materials, supplies), personnel and workflow

+ Coordinates the activities of various clinical committees by providing logistical and technical support.

+ Ensure that clinical and research reports are completed according to schedule and in a timely and consistent manner

+ Routinely checks in with personnel regarding upcoming ordering of POC for shipments, maintenance, IT, housekeeping, co-checks on stock of test forms, testing materials, test credits, and office supplies

+ Fill out order requisition forms, sends necessary information to purchasing individual.

+ Maintains all account information from all distributors/companies . Receive packages and sends invoice to purchasing person

+ Acts as liaison with staff and other government and non-government offices.

+ Managing and maintaining property . Ensures that devices (laptops, printers, copiers) are properly maintained and accounted for

+ Makes sure that software is up to date and new software purchased if necessary; Assists with removing data and programs; onboarding of students and new personnel

+ Coordinates revision to current clinical program activities and special projects.

+ Coordinate and assist with the implementation of special projects and inform the appropriate staff of progress and problems.

+ Coordinates committees for improving clinical program policies and procedures.

+ Ensures students and personnel have access to all technological requirements, i.e., laptops, printers, access to CRIS, etc.

+ Ensures students and personnel have completed required online and in-person trainings

Work Location: Rockville, MD 20852

When you apply, please know a Kelly Government Solutions Recruiter will review your resume and will contact you directly, if your skills and experience match the requirements of this position.

Due to the high volume of inquiries, we regret that we cannot accept phone calls. Even if you arent contacted for this position, you are still part of our talent network. All Kelly recruiters have access to your profile, which expands your opportunities even further.

As a specialty talent company, Kelly is committed to doing the right thing for our talent and clients. We stand up for equity, inclusion, fair treatment, and opportunity for all as these build the foundation of our Talent Promise. With a focus on safety, value, well-being, investment, and opportunity, Kellys Talent Promise confirms our commitment to those in search of a better way to work and live and to help discover whats next.

It is obvious things are different than they were just a few months ago. Kelly is at the forefront of ensuring the safety of our employees in this new working environment. Be well and stay strong.

**You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.

**Why Kelly** **** **?**

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government offers a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technical, professional, and administrative support roles. Our experts will find you the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. Its just another way we make the job search work for you.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity Equal Employment Opportunity is The Law. (


Posted: 2022-08-05 Expires: 2022-09-05

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Clinical Operations Manager

Kelly Services
Rockville, MD 20851

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