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Clinical Research Data Coordinator

University of Washington


Location:
Seattle, Washington
Date:
05/01/2017
Job Type:
Employee
Job Status:
Full Time
Categories:
  • Clinical Operations
University of Washington
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Job Details

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions.  Our people are the most important asset in our pursuit of achieving excellence in education, research and community service.  Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.  

The University of Washington's Division of Medical Oncology's includes 41 faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Research Center, the Seattle Cancer Care Alliance, and the VA Puget Sound Health Care System. Over the past 25 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy.  Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world. 

The University of Washington, Division of Medical Oncology has an outstanding opportunity for a Clinical Research Data Coordinator in the Genitourinary Medical Oncology (GUMO) Clinical Trials Core (CTC). 

The purpose of this position is to promote the research objectives of the GUMO CTC in the Division of Oncology. This position works with the GUMO CTC Research Manager and faculty to facilitate   pharmaceutical-sponsored and investigator-initiated clinical trials, identify research problems and design hypotheses to be tested.  This position will also facilitate collection of tissue samples on projects within the GUMO CTC. 

The Data Coordinator will work with the research team to collect and abstract clinical data from medical records and research charts, work closely with the physicians and research staff in providing administrative and technical support for research projects, and will follow complex instructions for processing laboratory samples (including blood, urine, and tissue samples) for tracking, storage, or shipping. 

A key mission of the GUMO CTC is the conduct of basic, clinical, and translational Genitourinary Oncology research. At any given time, multiple clinical treatment trials are actively accruing at the Seattle Cancer Care Alliance (SCCA) and the University of Washington Medical Center (UWMC). Under the direction of the GUMO CTC Director and Research Manager, this individual provides professional level support for clinical research studies involving human subjects.     

This position must be able to work independently on multiple research projects without benefit of written policies or procedures.  This position requires daily interaction with physicians, other health care personnel (e.g. nurses, patient care coordinators, patient service representatives, medical assistants), pharmaceutical company sponsors and any other groups integral to the successful completion of the research project. 

Data Coordination, Abstraction and Analysis 

  • Work independently to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects.  Code and record said information into various study-specific data-capture systems (both electronic and paper-based). 
  • Resolve and answer data queries with minimal errors.  
  • Make independent judgments about the relevance of the clinical data to the research for complicated oncology research subjects. 
  • Principally responsible for maintaining computer spreadsheets and databases for research studies. 
  • Understanding research study flow, work with clinic staff support services and research team members to set-up research subject appointments at required intervals. 
  • With study team, draft scheduling request orders to meet study protocol needs. 
  • Independently develop study-specific or program data acquisition forms. 
  • Work professionally with sponsor representatives to review and correct data recorded in the case report forms.  Exercise independent judgment on query resolutions.      
  • Request medical records from outside medical facilities. 

    Research Specimen Tracking and Coordination 
  • Independently maintain and track laboratory sample supplies, complete requisition forms, and assemble kits for upcoming research subject visits for assigned clinical trials.
  • Independently track and process research subject blood, urine, and tissue samples following study specific guidelines for storage and/or shipping. 
  • Assist Investigators and study team with preparation and analysis of study data for publication and grant preparation. 

    Regulatory 
  • Collate and establish study-specific reference binders. 
  • Maintain regulatory approvals files. 

    Protocol Coordination 
  • Collate and maintain clinical information from multiple sources into research charts, study binders, etc. 
  • Independently track and maintain research subject schedules based on complex protocol-specific requirements. 
  • Assist with retrieval and return of oral investigational agents to IDS pharmacy. 

    Research Billing 
  • Assist Research Coordinators in insuring proper billing of research charges. 

    Patient Contact 
  • Interact with patients at study visits to collect data. 

    Additional  duties as deemed qualified.  

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Requirements

REQUIREMENTS:
  • Bachelor's Degree in Biology, Biochemistry or other science related field plus one year demonstrated experience in the medical or research field 

    Additional  Requirements: 
  • Demonstrated understanding of medical terminology 
  • Strong computer skills and experience with data entry and databases 
  • Strong attention to detail and ability to organize work 
  • Ability to communicate effectively both verbally and in writing, and to work effectively with colleagues, research subjects, and study sponsor representatives 
  • Demonstrated ability to work independently and to carry out complex tasks  

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED:
  • Knowledge of Oncology practice and terminology 
  • Prior working experience at the UWMC, FHCRC, and/or SCCA 
  • Prior experience in basic processing laboratory samples 
  • Competency in Microsoft Office software 
  • Competency in Allegro CTMS software 
  • Knowledge of HIPAA regulations 
  • Knowledge of GCP (Good Clinical Practice)
CONDITION OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check. 

This position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchinson Cancer Research Center campus.  Work hours frequently exceed 40 hours per week and can be deadline dependent.  Evening and weekend work (e.g. to meet deadlines) may be required.  

Application Process: 
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.