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Clinical Research Program/Project Manager

Boston Children's Hospital

Boston, Massachusetts
  • Clinical Operations
Boston Children's Hospital
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  • Research Salary

Job Details

The incumbent is responsible for 1) facilitating academic development and promotions of faculty in the MGH Cancer Center, in support of the Associate Clinical Director for Academic Affairs; 2) facilitating development of an experimental therapeutics program within the Cancer Center neuro-oncology program.   
He/She will report to the Administrative Director of the Cancer Center, the Associate Clinical Director for Academic Affairs, and the Director of the Division of Neuro-Oncology. 

Cancer Center Academic Affairs Role

  • Responsible for all Cancer Center related aspects of academic promotion at Massachusetts General Hospital (MGH) and Harvard Medical School (HMS) in collaboration with individual Cancer Center faculty, Cancer Center Disease Division Directors and the Associate Clinical Director for Academic Affairs.
  • Responsible for assisting individual faculty identified for promotion in their development of HMS formatted curriculum vitae (CV), promotion letters and promotion packages for submission to the appropriate MGH Department. 
  • Responsible for facilitating appropriate triage of CV’s and letters along the promotion pathway within the Cancer Center prior to departmental submission.
  • Responsible for monitoring the progress of promotion packages of individual faculty in the MGH departments and at HMS.
  • Responsible for maintaining up to date database of current faculty ranks, HMS promotion track and anticipated dates for promotion.
  • Responsible for maintaining knowledge of up to date HMS defined criteria for promotion along different tracks at each academic rank.
  • Responsible for assisting Associate Clinical Director for Academic Affairs in presentations to Cancer Center leadership and faculty members including annual printed reports.
  • Responsible for coordinating all meetings including those with Division Leaders, Cancer Center leadership and individual faculty members.
  • Responsible for coordinating any retreats/conferences focused on academic issues

Neuro-Oncology Experimental Therapeutics Role

  • Responsible for facilitating relationships between neuro-oncology faculty and industry with respect to preclinical and clinical investigations.
  • Responsible for coordinating, attending and recording proceedings of meetings with industry representatives.
  • Responsible for facilitating confidentiality agreements and material transfer agreements between neuro-oncology faculty and industry partners.
  • Responsible for assisting neuro-oncology faculty in preparation of budgets for preclinical and clinical studies
  • Responsible for assisting neuro-oncology faculty in the preparation of protocol documents, letters of intent or applications for industry, NIH and foundation awards to support experimental therapeutic preclinical and clinical studies
  • Responsible for monitoring experimental therapeutics portfolio and pipeline in collaboration with Neuro-Oncology Program Manager and the Director of the Division of Neuro-Oncology
  • BS/BA required.
  • Masters/Doctor of Philosophy in scientific field strongly preferred
  • Minimum 5 years relevant experience required.
  • Must be able to handle multiple priorities and simultaneous time deadlines
  • Work must be accurate as financial/grant consequences for the Department are great.
  • Able to handle sensitive and confidential issues
  • Demonstrate financial management experience, including budget development and contract management.
  • Microsoft Excel, Microsoft Word, Microsoft Powerpoint (or Apple equivalents), familiarity with InfoEd, Insight, Peoplesoft
  • Time Management: Exceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. Flexibility to handle multiple tasks and deadline pressures. 
  • Quality Assurance: Skills to work efficiently and effectively and strive to do so in all aspects of position.  Ability to effectively manage day-to-day operations, establish and maintain policies and procedures, monitor service statistics, coordinate space and infrastructure issues, and ensure effective coordination of training programs.
  • Professional Knowledge: Extensive knowledge regarding financial, operational, research, project management etc.  Sufficient knowledge to improve, enhance, or upgrade complex financial, operational and technical systems.
  • Leadership: Ability to identify issues/projects and initiate plans to address them; Demonstrates forthrightness and integrity.  Ability to develop a common vision for diverse constituents, communicates effectively, sell ideas, and take ownership and responsibility for activities.
  • Fiscal Responsibility: Effective financial and analytical skills. 
  • Discretion and Confidentiality:  Ability to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintained by staff. 
  • Analytical Skills:  Ability to conceptualize and conduct complex analysis (financial and operational).
  • Critical Thinking/Decision Making:  Ability to appropriately evaluate all aspects of a situation and to independently make appropriate and timely decisions. 
  • Interpersonal/Communication:  Excellent interpersonal/communications skills and a good command of English language, including medical and scientific terminology.
  • Information Systems/Technology Skills:  Exceptional computer skills (including operating systems, word processing, database, electronic mail, Internet, spreadsheets, OR Scheduling, and other office management systems).
  • Safety/Compliance:  Knowledge in all aspects of safety and ability to ensure a safe environment for staff and laboratory subjects.
  • Is knowledgeable and compliant in all hospital, State and Federal regulatory requirements, including hospital policy and procedures (where applicable to the performance of the job), Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and Health Insurance Portability and Accountability Act of 1996 (HIPAA).
  • The Associate Clinical Director for Academic Affairs works with a > 150 faculty in the Cancer Center.  The Director of the Division of Neuro-Oncology oversees a faculty of ~15 faculty members.  The Director also works with a number of industry partners within and outside of the Boston Medical Area.