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Clinical Trials Post-Award Specialist III

Emory Healthcare

Atlanta, Georgia
  • Clinical Operations
Emory Healthcare
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  • Research Salary

Job Details


Manages post-award activities for an assigned portfolio of clinical trials within a Research Administration Services (RAS) unit using knowledge of grant, contract, and clinical trial management rules and regulations, technical expertise, and analytical skills.

  • Manages portfolios of larger volume and complexity than those managed by Clinical Trials Post Award Specialist IIs.
  • Interacts regularly with and provides superior customer service to faculty members, clinical trials coordinators, and nurse managers conducting sponsored research.
  • Ensures adherence to quality standards and all policies and award regulations. Interacts with central offices assisting with clinical trial management, including the Office of Clinical Research (OCR) and Office of Sponsored Programs (OSP). Mentors and professionally develops junior staff.
  • Posts award activities include setting up awards in the financial system, regular reviews, reconciliations, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and ensuring all financial requirements have been met prior to award closeout.
  • Duties may also include submitting invoices to sponsors.
  • Sets up award in PeopleSoft Financials or associated systems(s).
  • Distributes award information to Principal Investigators (PIs), co-PIs and relevant staff and other service centers.
  • Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
  • Reviews and reconciles clinical trial expenditures and budgets, making adjustments, as necessary.
  • Manages budgets, and reporting and compliance timelines through the lifecycle of grants, contracts, or clinical trials.
  • Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions, and assists them with non-financial report submissions, as necessary.
  • Completes financial reports to be sent to sponsor, as required by the clinical trial terms and conditions.
  • Monitors compliance with agency and University regulations regarding reporting.
  • Coordinates and submits requests, as necessary, for No Cost Extensions, Carryover, re-budgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
  • Facilitates the approval of invoices to pay subcontractors and/or other sites.
  • Reviews effort reports and manages quarterly effort certification process for assigned units.
  • Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
  • Assists in transferring awards out of the university and closes out all funded projects as defined by university process and timelines.
  • Serves in an informal lead role within the service center by supporting, monitoring, and shepherding the daily activities of Clinical Trial Pre and Post-Award Specialists, as necessary.
  • Completes a number of Award Setup tasks including, but not limited to,
    • logging and processing set-up of new, continuation, and prior approval accounts, reviewing scope of work to determine class/NACUBO code, reviewing file for missing or inaccurate information, loading detailed budgetary information and assigning Compass Chartfields to research projects, assisting in processing modifications to awards including carryovers, de-obligations, PI changes, levels of effort changes, project team modifications, department changes, and SmartKey maintenance.
  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS: Bachelor's degree and 5 years of work-related grants, contracts, and clinical trials experience, including prior supervisory and management experience OR an equivalent combination of education, training and experience. Knowledge of federal rules and regulations and sponsor requirements related to research grants and contracts, specifically clinical trials. Proficiency with MS Office Suite and PeopleSoft Financials or related system.

Additional Details

  • Cash Management of over 400 Clinical Trials within the Department of Pediatrics
  • Manage Accounts Receivable and Collections
  • Provide Aging Report
  • Research Past due payments and misapplied payments
  • Manage clinical trials spreadsheets for PIs with Clinical Trials
  • Review NOAs/Contracts for accuracy
  • Respond to inquiries from Sponsor, PI/Study Team, coordinator, subcontractor and Emory
  • Manage invoice and patient tracking
  • Other duties as needed
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