1+ months

Contract Specialist

Kelly Services
Midland, MI 48640
Kelly Services is currently seeking an experienced Contract Specialist to join a long-term team in Midland, Michigan! Do you have what it takes?

The purpose of this role is to align with the Global Contract Resource & Compliance Manager in support of day-to-day global contract administration activities. The primary task of this role is to capture relevant contract information, enter the contract information in the DSB Contract Management Tool, and to proactively manage the contract repositories for DSBs global contract portfolio.

**Primary Responsibilities** :

+ Monitor DSB Contract Resource Center functional mailbox in Outlook on a daily basis, and follow up on contract requests in a timely fashion

+ Ensure and maintain electronic copies of contracts are stored in appropriate fileshare folders and CMT repositories

+ Review contracts, interpret and understand legal contract language, conditions, and data to facilitate entering in CMT

+ Perform non-English contract translations through available software tools

+ Utilize Bulk Loading process for uploading multiple contract entries simultaneously in CMT

+ Upload contracts, exhibits and supporting documentation in CMT

+ Confirm contract data quality to ensure contract matches CMT; follow up with Contract Submitter if clarification is needed

+ Communicate with GCM and Contract Submitter on contract issues, legal interpretations or questions, secure additional contract information or issue resolution as needed

+ Assign contract numbers and contract naming conventions for various contract types, and utilize contract management work process Operating Discipline

+ Calculate financial revenue costs and payments, record increases/decreases (delta) financial data in CMT records, and determine financial gaps between CMT, Opportunities in CRM, and contracts

+ Track contract metric data in Excel spreadsheet

+ Grant contract viewer access to contract routing participants in SharePoint

+ Initiate new contract routings for internal reviews, approvals, and monitor contract routing workflows in CMT

+ Ensure contract routing workflows are completed; document routing issues, rejections, cancellations, and contract changes that occur in mid-routing workflow, and follow through to resolution

+ Log and maintain all required audit trail documentation for each contract

+ Determine method of securing signatures; provide either manual signature request or utilize DocuSign electronic signature tool when contract is in scope for DocuSign.

+ Maintain close communication with global Legal, Invoicing, Accounts Payable, Tax, Treasury, Property Management, Purchasing sourcing managers, business/function representatives, and customer contacts

+ Create Opportunities in CRM database for specific projects as requested

+ Transmit signed contract to appropriate invoicing group with appropriate invoicing information

+ Perform monthly and annual records retention maintenance of the CCR and CMT

+ Organize and manage hard copies and electronic copies of contracts in various repositories

+ Add newly-signed contracts and ancillary contracts to contract tracking log in Excel

+ Assist with contract reporting activities, including data verification and data clean-u

+ Perform expired contract data clean-up activities and prepare expired contracts for records retention

+ Follow up with Contract Submitters for periodic status updates on pending contracts waiting for signatures

+ Create and set up data generating reports (export data from SharePoint to Excel) per request

+ Perform monthly updates to currency exchange rates in the CMT, add new currency rates as identified on new contracts

**Tools and Software Utilized:**

+ SharePoint 2013

+ DSB Contract Management Tool (CMT)

+ Grant access, contract loading, bulk loading, routing, and repository

+ Dynamics CRM

+ Opportunity creation and updates

+ DocuSign

+ Electronic signature tool

+ Microsoft

+ Outlook, Word, Excel, OneNote, Document Mapping, PowerPoint

+ Translations for non-English contracts

+ WebEx

+ Conferencing and collaboration tool

+ Adobe / Nuance

+ PDF professional editor, document conversion and redacting tool

+ Diamond Systems

+ DOA database

+ SAP Netweaver Portal (vendor request/purchase requisition tool)

+ IntraLinks

+ M&A contract tool (uploading contracts for special projects)

+ Intranet/Internet browser

+ Date duration calculator, currency conversion, Hijri to Gregorian calendar conversion

+ Diamond Learning


+ At least 5 years of relevant or equivalent work experience.

+ Bachelor degree, Paralegal degree, or equivalent work experience

+ Legal knowledge, understanding of legal and contract terminology, ability to understand complex contract terms and definitions

+ Experience with contract management systems

+ Ability to calculate financial values for varying contract terms, a functional knowledge of finance, and invoicing

+ Experience with PR/PO work process is a plus

+ Excellent communication skills (verbal and written), excellent grammar and proofreading skills to interact with cross-functional leaders, internal global teams and global counterparts within Dow, and external customer contacts

+ Exceptional computer skills with proficiency in Microsoft Office tools

+ Must have ability to work independently, collaborate with global teams across all levels of the Company

+ Must be a quick thinker, ability to learn quickly, utilize good judgment, and have strong interpersonal, decision making and problem-solving skills, and follow up timely.

+ Strong ability to prioritize, organize, and monitor multiple contract responsibilities simultaneously in order to meet established timing expectations.

Apply today for immediate consideration!

**_Kelly Services is committed to employee inclusion through our dedication to foster an innovative workforce by recognizing, celebrating, and embracing the diversity that all Kelly employees bring to our organization and our customers._**

**Why Kelly** **** **?**

Kelly puts you in charge of your career, with access to cutting edge projects and technologies in industry leading organizations. Top companies throughout the world have trusted Kelly as a premier source of engineering talent and services since 1965. And engineering job seekers know Kelly as a firm with an unmatched reputation for quality, integrity, and professionalism. Whether you seek the variety and flexibility of working on short-term project engagements or prefer contract-to-hire or direct-hire placement with our clients, apply with Kelly to explore opportunities that suit your specific professional interests.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-08-12 Expires: 2019-11-11

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Contract Specialist

Kelly Services
Midland, MI 48640

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