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25 days old

Contracts Coordinator

Kelly Services
Plaquemine, LA 70764
Primary Responsibilities:


Support CtM from pre-award, post award, and closeout. Monitor Change Orders, Personnel Authority Approval Form (PAAF a tool to approve on boarding of Contractor personnel), process invoice validation and approval to ensure project audit compliance. Ensure supportingdocuments received in a timely manner.


Collaborate with other job functions such as Accounting and Finance, Engineering, Construction


Management to ensure audited invoices and payments to Suppliers / Contractors are current, within PO budget, and are within the guidelines of the executed Contracts.


Familiar with procurement methods and troubleshoot problems related to the interfacing functional receiving and Accounts Payable processes. Communicate, guide and assist internal partners for any potential issues discovered. Performs duties under moderate supervision


Perform administrative tasks such as scanning, filing, document formatting, scheduling meetings,taking meeting notes, maintaining invoice log, etc.


Ensure understanding of Contractual terms, schedule and payment instructions/milestones are clearly and regularly communicated


Ensure having required information to perform invoice verification and timely approval


Supports CtM during the close out of Contract


Work Process Leadership


Investigate work process non-compliance, determine root cause and recommend corrective action.


Participate in new work process training and Six-Sigma projects as applicable


Contribute to work process improvements and comply with business rule and operating procedure changes. Training, Mentoring and Guidance


Lead the day-to-day general Project Contracts administrative activities as required to support the CtM Regional and Global expertise


Familiarity with supporting regional and global transactions as workloads vary and provide supply transactional support Responsibilities for Project Specific Assignments Project type A, B & C Specific Requirements


Comply with Contract Agreements and corporate audit


Verify Delegation of Authority to commit (if priced).


Log and track all invoices and PO amounts to ensure timely communicate if required PO updates to the project team. Support project cost forecast and accrual


Spot check for correctness, if invoices are from Shadow Orders, submit invoices to APAY once checked and approved


Ensure that all documentation is properly organized and stored in the purchasing and project systems.


Keep up with a new service request and addendum for Procurement and Contracts


Interface with project team, procurement, contracting, and suppliers to solve problems that arise with the team and problems associated with the execution of the work processes.


Identify, analyze and resolve supply and transactional procurement issues (purchasing and payables).


Ensure invoices, PO, contract closeout in complianc


Knowledge Required:


A solid knowledge base in the following is required to perform this role effectively:


Concepts of Accounting/Finance related experience


Billing/Invoicing Management related experience


Capital project execution and the project team function


**Why Kelly** **** **?**


Your engineering skills are in demand, but how do you find the right fit? Easy. With Kelly Engineering, our experts connect you with leading organizations where you can learn and grow, collaborate on innovative projects, and keep your skills sharp with top technology. Whether you prefer the variety and flexibility of short-term projects, or are looking for something more long-term, were here every step of the way to find your dream engineering job.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2022-06-03 Expires: 2022-07-04

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Contracts Coordinator

Kelly Services
Plaquemine, LA 70764

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